Administrative Coordinator

Job Description

Department of Learning TransformationThe Post - Administrative CoordinatorThe Department of Learning Transformation at the University of the West of Scotland has an exciting opportunity for a highly organized and proactive Administrative Coordinator to support and coordinate administrative functions within the Department. Youwill be responsible for ensuring smooth project management, academic and non-academic program support, event coordination, financial management, and office administration.Learning Transformation is a dedicated team sitting alongside the Quality Enhancement Support Team (QuEST) within the Directorate of Learning and Teaching Enhancement in the Office of the Pro Vice-Chancellor Learning, Teaching and Student Success.You will join us as we strive to continuously enhance learning, teaching and curriculumat UWS, in turn inspiring our students and the wider University community and, throughmodern teaching and impactful research, continue to deliver innovative solutions to some of the world’s biggest challenges.Your key responsibilities will include:

• Provide comprehensive administrative support for department projects and programs, including milestone tracking, deadline adherence, information collation, and status reporting to senior leadership in the department.
• Provide administrative support for academic and non-academic programmes within the department.
• Coordinate events and conferences, managing logistics such as room bookings, catering, travel arrangements, participant lists, feedback management, and reporting.
• Ensure timely completion of internal and external reporting requirements.
• Manage financial activities including purchase orders, goods receipt processing, procurement card management, and budget adherence.
• Maintain office management procedures and records related to leave, sickness, health & safety, and travel.
• Facilitate office administrative processes, servicing committees, team meetings, and organizing venues, catering, and travel arrangements.
• Research, compile, and format data for reports and presentations, collaborating with department head and team members.
• Develop and maintain an organized shared drive for easy access to documentation, project plans, presentations, and reports.

The successful candidate will have the following:

• Proven experience in administrative support roles, preferably in an academic or project management environment.
• Strong organizational and multitasking abilities with keen attention to detail.
• Excellent communication skills and the ability to interact professionally with internal and external stakeholders.
• Proficiency in MS Office Suite and familiarity with financial management tools.
• Ability to work independently and prioritize tasks effectively.

ABOUT USThe University of the West of Scotland is one of Scotland’s largest and most dynamic modern universities. Our reach across the country, together with our London campus, means that UWS is a significant force in global knowledge creation, innovation, and aleading provider of undergraduate, postgraduate and research degree education. Our degrees provide students with a transformational experience; equipping them with highly sought-after graduate skills that set them up for global success in world-leading sectors,industries and businesses.With cutting-edge courses, modern pedagogy and practical knowledge, we enable our students and staff to experience the joy of learning, teaching, research and innovation, and apply their knowledge for the benefit of others.UWS is officially ranked by Times Higher Education in the top 200 universities worldwide under 50 years old (2023 Young University Rankings).Our professional services teams are the backbone of UWS, providing robust and innovative solutions to support the vast range of work across learning and teaching, and research and innovation. You will join a supportive and dedicated team, playing a key rolein a range of work that will help drive forward our ambition to deliver world-leading research, and graduates who will design, shape and build a new future.We offer our staff a caring and supportive environment, across five campuses, and a competitive benefits package which includes:

• 24 days of annual leave, plus a further 12 days for public/university holidays
• An additional days leave on your birthday
• Defined benefit contribution pension scheme (currently 19.3%), including death in service benefits upon joining the scheme.
• A flexible approach to working pattern and work-life balance
• Employee discount scheme across 3,500 retailers
• Fitness facilities across our campuses
• Access to a range of health and wellbeing resources, including occupational health, physiotherapy and access to our Employee Assistance Programme
• Professional, career and research development opportunities.

Closing Date: Sunday 28th April 2024Interview Date: W/C Monday 13th May 2024The University reserves the right to shorten/extend the closing date of any position where a high/low volume of suitable applications are received. Therefore, if you are interested in this role, an early application would be encouraged.UWS is committed to equality and diversity and welcomes applications from underrepresented groups.UWS is a "Disability Confident" employer.University of the West of Scotland is a registered Scottish charity, no. SC002520.Required skills

• 1Administrative
• 1Communication Skills
• 1Organisational Skills
• 1Team Leader
• 1Teamwork
• 1co-ordination