Office Coordinator / Administrator

Job Description

Office Coordinator/Administrator The CompanyThe company is a leading cladding and curtain walling facades contractor carrying out design, supply and installation packages for high profile clients. They operate from offices based in Northallerton, Birmingham and Doncaster and work on a national baseson a range of projects across the public, leisure, education, retail, commercial, health and industrial sectors with contracts ranging from £100,000 to in excess of £15 million.The Opportunity:In line with the companys vision and values, they are looking for an Office Coordinator to join their growing team and support with the delivery of administrative excellent and day to day coordination in a fast-paced Head Office. The Office Coordinatoris a key role within the company and the successful candidate will be required to work autonomously on a variety of activities to ensure Head Office runs smoothly. The Office Coordinator is an important point of contact for all Head Office visitors as wellas colleagues in the business.

• Answering the telephone, directing calls appropriately and taking messages. Ensuring

that cover is arranged for this task during holidays. Taking deliveries, greeting visitors.

• Ensuring that visitors/contractors at Head Office have received the applicable health, safety and

environment induction and those records are maintained.

• Ensuring that cover is arranged for opening/locking the Head Office premises.
• Taking rollcall against the Head Office Registers in the event of an emergency evacuation.
• Acting as First Aider for the Head Office premises and ensuring, in liaison with the HR Manager,

that there are sufficient additional trained first aiders to provide full cover in all situations.

• Coordinating the Head Office scheduled maintenance with approved service providers, arranging

scheduled visits and emergency/repair callouts, including obtaining and filing reports and certificates.

• Liaising with the Health and Safety Manager to ensure that the Head Office provisions, and

infrastructure meet all H&S requirements.

• Coordinating cleaning provisions at Head Office, liaising with approved cleaning contractors to

ensure adequate cover and satisfactory results.

• Ensuring that the Head Office premises are maintained in a tidy, clean and professional state,

including restocking kitchens/ toilets with relevant items and regularly checking on the cleanlinessand tidiness of facilities.

• Resourcing, purchasing and stock controlling all Company personal protective equipment (PPE),

branded clothing and office stationery. Arranging for direct delivery of such items to sites or othercompany premises as required.

• Assisting with the uploading and monitoring of CIS worker documents in the relevant system

and directing expiry/renewal actions to the relevant Site Managers/Supervisors.

• Monitoring and maintaining the Companys hard copy archived files inventories, arranging for safe

disposal, following approval, of archived records that reach purge dates.What you will need:

• A proven track record and demonstrable previous success in office administration, with experience in

Construction desirable but not essential.

• Strong computer skills; proficient in the use of Microsoft Applications and applicable programmes.
• Excellent spoken and written communication.
• An organised approach to workload with great communication skills.

The right candidate will:

• Enjoy being around others; be able to strike up conversation at all levels, gain information from people through dialogue and engage with colleagues, visitors and contractors.
• Be comfortable working on their own when team members are not in the office.
• Happily work on the big tasks but also appreciate the importance of the little tasks that make the difference to everyone in the office.
• Be proactive in everything they do, prioritising tasks to ensure that they are all completed to a high standard.
• A professional manner and the commitment to maintain the companys high standards of service and the delivery of a quality product.

In return you will get

• 25 days holiday (not including Bank Holidays) per year.
• Development, training and mentoring to achieve your full potential.
• Employee Assistant Programme and Healthcare Cashback scheme.
• Volunteer Day - 1 paid day a year to support your chosen local charity
• Special offers on gym, restaurants, holidays, retail vouchers and more.

If you feel you have the relevant skills/attributes to fulfil this role then please apply now!

Keyskills :
Office AdministrationMicrosoft ApplicationsWork Autonomously