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Receptionist

REED Business Support
Job LocationNewtownabbey
EducationNot Mentioned
Salary9,880 per annum, inc benefits
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent , full-time

Job Description

ReceptionistExciting PERMANENT opportunity to join a leading organisation based in Newtownabbey.This is a part-time, permanent position.Working hours: MondayFriday 1pm - 5pmSalary: £9,880Job Purpose: provide high quality and efficient administrative support to the support services team, by manning reception, operating the switchboard and completing support services administrative duties.Essential Criteria:

  • A minimum of 4 GCSEs, including English and Maths (Grade C or above) or equivalent e.g. relevant NVQ Level II.
  • Minimum of 1 years relevant experience of working in an office environment including demonstrable experience of using a computer/email/fax/telephone, management of petty cash and the ability to produce statistical information.
  • Proficient in Microsoft applications including Word, Excel, and Outlook.
  • Be flexible to cover reception in the mornings when the other P/T Receptionist Administrator is on leave or absent.
Overview of Responsibilities:
  • Answer telephone and transfer to appropriate staff member.
  • Meet and greet visitors, staff and stakeholders ensuring visitor passes are printed, recorded, and returned on exit.
  • Record incoming and external post daily.
  • Maintain database for staff attending Internal Training.
  • Administer recording of stamps and money received for postage.
  • Order catering for meetings, training events etc
  • Order supplies eg stationery, office sundries etc
  • Perform general clerical duties to include but not limited to: Faxing, E-mailing, typing documents etc.
  • Organise ID badges for staff, students, and volunteers.
  • To cover reception from 1.00 pm to 5.00pm Monday to Friday, including
absence, breaks and holidays of the P/T Receptionist Administrator (mornings) where required.

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