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Business Support Coordinator

Caretech
Job LocationNewcastle-under-Lyme
EducationNot Mentioned
Salary21,500 - 23,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent, full-time or part-time

Job Description

Welcome Bonus £500**This role requires the employee to be organised, friendly, have excellent communication skills and a keen eye for detail. Varied and interesting, this role is key to the development of Inspire and involves maintaining databases, collating reports, supportingwith recruitment, marketing and auditing, property searches, setting up meetings and minute taking, and other requested tasks as they arise. The ability to maintain confidentiality and deal with professionals and other stakeholders in a sensitive and professionalmanner is a must. The employee will be required to use IT systems and databases within the role, and produce well written letters, reports and emails.Key responsibilities Maintain and update service databases Collate weekly and monthly reports Book meeting and training rooms, take minutes and distribute as required Support with note taking and report writing as required, to include interviews, disciplinary and formal meetingsResourcing / Recruitment Support Support with recruitment including supporting at Interviews, monitor vacancies, DBS, compliance checks, obtain references, new starter paperwork, and filing, create and maintain electronic personnel file, update staff database, fleet and other systems.HR Support Coordinate staff changes and send to HR and Payroll as required and monitor, track and monitor career progression and mapping. Track induction feedback, probationary periods and issue completion paperwork/formal letters.Inspire Co-ordination

  • Participate in the growth and development of the business.
Distribute HK payments/Bank Statements to the Homes in a timely manner supporting the finance team. Monitor Managers AL ensuring a balance of Managers take leave throughout the year Support with audit of timesheets, expenses, rota management and service budgets Coordinate fleet responsibilities and ensure new and existing drivers are compliant Coordinate communication between Homes and Ofsted/LAs as required , Monitor and track Monitor and track all incidents Track all YP meetings and minutes Develop new forms for accurate recording, reporting and other protocols, Develop tracking systems across a number of functions to enable Operations to accurately observe/report. Prepare reports and presentations with statistical data, as assigned. Report on placement vacancies across services and reports on potential leavers Coordinate attendance, book venues and issue invitations, attendance and certificates for training Audit trade cards for Maintenance, Audit Maintenance Receipts/spends/statements, liaise with maintenance Admins. Coordinate maintenance payroll, expenses, leave, absence and work schedules Support Linx in the absence of Administrator
  • Attend external meetings and represent the service in a positive manner
Answer queries by employees, clients and other stakeholders Additional and ad hoc tasks as requiredT&Cs Apply**

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