Records Manager

Job Description

Location : Mansfield, Nottingham, Derby, Sheffield, LeicesterWorking with our client:Our client encourage applicants from anywhere in the UK - as long as youre able to be in the Mansfield office for a minimum of 1-2 days a week and attend their regular team meetings in person, they embrace a hybrid working model as much as possible.They offer different ways to work flexibly, and the following types of flexibility are usually possible: job share, flexible hours, working from home for part of the week and compressed hours. Please feel free to talk about what flexibility means to youat your interview.With a genuine commitment to flexible working, they believe that work life balance is incredibly important. There are a number of wonderful benefits that youll access being a part of their inclusive team including 27.5 days holiday (with an additional 6days flexi time), an option to work in a hybrid way, a great civil service pension scheme, generous gym membership contribution, and support for your professional membership.Who they are:Here at our client, they really are a great team to work with. Theyre united in their passion and commitment to make a better future for people and the environment in mining areas.They carry out a wide variety of essential services from responding to coal mining hazards, to keeping people and the environment safe from mine water pollution.They are excited about what their future holds. Their work is helping to develop a new sustainable source of renewable energy for the UK. By harnessing the energy from mine water heat, they hope to play a key role towards helping the UK to meet net-zeroemissions by 2050.They truly are a supportive organisation where they all live and breathe their values. They are inclusive, trusted and progressive in everything that they do.About the role:This is a great opportunity to join the Legal Governance and Records Team at our client as they continue their work to promote online access to records; migrate data and information to the cloud; and promote our client as a Place of Deposit.This is also a great opportunity to enhance your skills as a Knowledge Information Manager and to help shape their strategy for ensuring that their information is fit for the future.This role will develop our clients Knowledge Information Management (KIM) vision and strategy, working across the organisation and with their sponsor Department Business Energy and Industrial Strategy and their GKIM Team. Create policies, procedures andtools, which facilitate effective KIM according to business needs, covering areas such as records creation and storage, data integrity, data transfer, information sharing, information risk and assurance, usability, protection, and destruction

• Manage and deliver an internal Records Management service and an external service for the public.
• Provide governance and advice regarding records management, migration and disposal in line with the Public Records Act, Section 46 Code of Practice under the Freedom of Information Act 2000, and Information Rights legislation.
• Implement an effective knowledge information and records management strategy, ensuring that our client meets its legislative and good practice requirements, for all paper and digital records, inherited, current and new.
• Ensure that there are clear policies and guidance for the lifecycle management of records in keeping with good practice guidance and ensuring that their obligations under the Public Records/DPA Act and all other mandatory guidance are met.
• Compliance with all The National Archives regulatory reporting requirements and reviewing the Accreditation process for their Mining Heritage Centre - Place of Deposit
• You will be responsible for overseeing the Electronic Document Management System (EDRMS) ensuring access and storage is fit for purpose.
• As they move to rollout MS365, an understanding of SharePoint will be beneficial as well as experience of migrating data, personal and common drives to OneDrive and the cloud.
• To oversee the Information Asset Register (IAR) and support, advise and guide the Information Asset Owners (IAOs) on acquiring, disposing and sharing Information Assets

For more information about the role please refer to the attached job description.About you:

• Previous experience in delivering a records management service, working with internal and external customers, promoting access to and use of public records
• Educated to degree level or equivalent, qualified in Records and/or Information Management or experienced Knowledge Information Manager (KIM) practitioner
• Using your diplomacy and discretion when working across organisations and at all levels to deliver joined up, fit for purpose information and records management.
• Excellent communication skills, both written and spoken, and confident in working with senior people.

Equality, Diversity and Inclusion:Our client is committed to developing a supportive, inclusive, caring and positive community. They encourage applications from people with the required skills and experience, from different backgrounds, cultures, ethnicities and beliefs. Diversity is vitalto their success and innovation and is fundamental to their values of being trusted, inclusive and progressive. They offer a guaranteed interview for candidates with disabilities who meet the basic selection criteria.If you require any reasonable adjustments or alternative format application forms you can get in touch with them by contacting the HR team by email or by phone.Other essential informationSchedule:Application closing date: Tuesday 7th June 2022Application outcome:They would love to respond to all candidates, however due to the high volumes they receive, only candidates invited to interview will be contacted. Therefore if you have not heard anything within 2 weeks of the closing date, please consider your applicationunsuccessful.

Keyskills :
Data TransferInformation RiskRecords ManagementElectronic DocumentInformation Sharing