HR Administrator

Job Description

Nicholas Howard are delighted to be recruiting for a new and exciting role as a HR Administrator.This is a hybrid position, working up to 3 days per week from home.Based in Mansfield, the successful candidate will support in providing a timely responsive and customer focused generalised HR service, to all of the company’s employees, ensuring high levels of attention to detail are maintained. To support the HOHR andSHRA as and when required. To be organised, work as part of a team and manage own workloads efficiently.Main Duties:Recruitment & Selection:

• Support the SHRA and HOHR in the administration of recruitment campaigns including: advertising vacancies internally and externally, collating applications/CV’s, corresponding with candidates and recruitment agencies and organising interviews.
• Maintaining the Recruitment folders and data inline with the Data retention Policy.
• Assisting the SHRA and HOHR with creating interview questions/packs and supporting Hiring Managers throughout the selection process for all recruitment.
• Participating in interviewing for both 1st and 2nd stage processes with hiring Managers and completing candidate evaluations.
• Ensuring EDI efforts are a focus of each recruitment process.

HR, MI and Data Collection:

• To input and maintain accurate colleague data for all HR Processes (work patterns, job titles, salaries, line management, holiday data, documentation etc) including on spreadsheets and the HR system, in-line with the Data retention Policy.
• To run queries from the HR system such as absence data, holiday data etc on a regular basis or as and when required by SHRA or HOHR.
• Support the HOHR and SHRA with the Paye Settlement Agreement data collation and ONS surveys on an annual basis.

Employee Life Cycle:To support colleagues through the entire life cycle;

• New starters to be taken through the Starters process Checklist, including - Contracts & correspondence, References requested, Credit checks, DBS checks, HR file created, set up on the HR systems.
• Leavers Process checklist completed, including organising exit interviews and hosting where required.
• DBS checks for all colleagues on a 3 year cycle.
• Collation of annual declaration documentation for all colleagues.
• Hold new starter inductions when required, from either an HR or general perspective.
• Support the HR Department in implementing and maintaining EDI standards across the business.

ER:

• Supporting the SHRA with typing minutes from Employee Relation meetings and issuing correspondence letters where required.
• Produce invite and outcome letters for absence reviews and support in attending absence review meeting, alongside line managers, where required.

HR Administration & Communications:

• To respond to all HR Enquiries via email, telephone or face to face. Referring any queries to the SHRA or HOHR when needed.
• To coordinate internal communications for MiQ or via email (Personnel Announcements) as requested.
• Colleague benefits administration including but not limited to applications, changes and invoices (Healthshield, Perkz).
• Issuing letters to colleagues where required and collating signed documentation.
• Maintaining the Society Organisational chart and uploading to MiQ on a monthly basis.
• General administration including processing invoices, scanning, photocopying, and filing.
• Support colleague engagement activities alongside the SHRA and HOHR as and when required.

Pensions:

• Liaising with third parties who administer the DC Pension schemes, including setting up new starters and sending leaver information, organising and holding pension meetings for new colleagues, 6 weeks after start of employment.
• Support the SHRA in creating and posting pension packs out to pensioners as well as supporting with trustees’ meetings minute typing.

Payroll:

• Support the SHRA in collating monthly pay changes and maintaining the monthly payroll data spreadsheet.
• Running monthly payroll reports and collating data into the outsourcers format ready for processing.

Qualifications, Skills & Experience:

• GCSE’s A-C.
• Working towards or attained CIPD Level 3.
• Excellent verbal and written communication skills.
• High levels of attention to detail.
• High levels of Organisational skills.
• Good interpersonal skills.
• Good team player and enthusiastic.
• Demonstrates a positive attitude in challenging times.
• High levels of integrity.
• Ability to multitask and work in a busy environment.
• Eager to learn and support in driving positive change.

To be considered for this position please apply below.