Operations Services Supervisor

Job Description

Pay rate £16.59£15.59 basic plus an allowanceROLE SUMMARYThe Operations Supervisor is a critical frontline operational role where you will have responsibility for the safe airside operation and our front-line team members.You will be responsible for leading, motivating, engaging and inspiring all team members to ensure the delivery in line with Swissport procedures, policies and brand values.JOB RESPONSIBILITIESThe following responsibilities are associated with this job role:

• Supervise/allocate tasks including reporting absences and overtime.
• Plan and deploy resources to ensure customer and operational requirements are met
• Ensure compliance with all Swissport corporate safety and security procedures in order to meet/exceed regulatory standards deliver the desired customer service experience
• Maintain up-to-date manuals and documentation
• Build and maintain relationships with customers and airport authorities
• Ensure compliance with Swissports SOPs and policies
• Ensure maximum efficiency in the operation/turnround of inbound and outbound flights
• Responsible for maintenance of assigned equipment and materials
• Contribute/assist with local emergency plans
• Make operational decisions with the operational plan.
• Ensure that staff are adequately trained, (including monthly manual loadsheets - if required) motivated and communicated with.
• Coordinate operational issues between dispatchers, airlines and flight crew members including delay management and diversions.
• Monitor and ensure that all Swissport departmental standard operational procedures (SOPs) are followed accordingly.
• Ensure the overall supervision and quality of the dispatch release, flight following and operational control processes.
• Quality control and monitoring of flight files, messaging systems, SITA, and issue loadsheets and LIRFs
• Coordinating with all internal departments, line management, CLC, other service providers and airlines when required.
• Create operational reports
• Attending and investigate any incidents / accidents
• Looking after adhoc handling requests communicating information to other airport agencies and dealing with the business development team.
• Ensuring FSC data is entered accurately and flights are closed in a timely manner and ensuring cleaning services match what has been entered in FMS GHS.
• Ensuring correct Flight File Management and Supervision of flight files, and ensuring daily checks and audits on W&B , flight file documentation and load-sheet documentation are signed off, accurate and complete by authorised personnel.
• Ensuring compliance to the Triple AAA documentation processes, along with sign offs and documented audit process.
• Ensuring that any dispatcher assigned to a flight or airline, is suitably authorised/qualified/licenced to carry out W&B/load-sheets/AAA for respective aircraft and airlines.
• Will be required to handle commercially/contractually sensitive information related to airlines charges, ad-hoc handling rates and services.
• Ensure the safe and secure handling of cash/credit card transactions in line with company procedures.
• Be the critical communications link between the station, the airlines and the airport authority, as well as all legal and jurisdictional bodies, such as the CAA, HSA, Airport Police and Dept of Transport.
• Control and allocation responsibilities of labour and resource on a day to day basis

LEADERSHIP QUALITIES

• To provide professional day to day leadership to a team, ensuring the highest standards of health and safety, quality, customer service and security are met and maintained.
• Must demonstrate a personal commitment to rigorously enforcing appropriate standards of health, safety and security, in order to ensure performance improves year on year.
• To actively manage your team members ensuring that every member receives timely, appropriate feedback, in order to improve day to day performance and behaviour.
• To act as a role model to staff, by tackling poor performance/slash misconduct whenever it occurs.
• To take a pro-active approach to support the operation to best effect in all cases.
• To take personal responsibility to ensure that the team delivers the appropriate service to the same high standards on every occasion, in order to reduce health and safety incidents and always provide a consistent service to customers.
• Communicate and collaborate to engage others.
• Create transparency to drive results.

KEY PERFORMANCE INDICATORS

• Agreed customer standards for the provision of operations will be maintained within budget/forecast labour cost targets.
• Lateness and absenteeism and staff turnover actively managed within agreed local limits.
• Uniform standards and presentation consistently maintained in line with Company policy.
• Maintenance of good customer and employee relations, disciplinary issues and level of complaints attributed to the shift.
• Consistent accuracy and completeness of paperwork within time scales and standards set by local management.
• Completion of Operations audits and follow-up to be completed every winter and summer season.
• Completion of formal staff appraisals, for all staff.

ESSENTIAL SKILLS

You will have the ability to accept and embrace change as a constant and unpredictable feature of your working environment.

Can communicate clearly with your people to help them understand SwissportWestern Europedirection.

Be able to build positive and trusting relationships.

Be open to different opinions and seek acollaborativeapproach.Embrace an ideas culture to enable teams to cre