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Events Coordinator

The Portfolio Group
Job LocationManchester
EducationNot Mentioned
Salary£20,000 - £23,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent , full-time

Job Description

Were looking for a motivated, highly organised Events Co-ordinator to execute 60-80+ events per quarter, from creating invitations and digital campaigns to liaising with venues and supporting presenters. The ideal candidate will have a proven track recordof planning and coordinating successful events from start to finish as well as a strong administrative background.Job PurposeTo develop new business opportunities by planning and coordinating marketing events.Day-to-Day Responsibilities

  • Booking event venues (via agent & direct) - signing contracts, VSS payments etc
  • Production of events - this cycle includes: (per event)
  • Create bespoke invitations to mail
  • Create email invitations
  • Approve and proofread all invitations
  • Monitor response rates per event and taking appropriate action
  • Update CRM and reports with all relevant event information
  • Process event cancellations
  • Update the hub/website with upcoming events/webinars
  • Create POs and process VCC payments to ensure invoices are processed on time for re. venues, catering, and suppliers
  • Accurately process, update and report on SAT forms (per delegate, per event)
  • Arrange travel and accommodation for presenters
  • Oversee Presenter diaries
  • Assist in delegate registrations
  • Answer queries from various internal partners
  • General administration duties as necessary
  • Production of email campaigns for events
  • Create bespoke invitations to email
  • Approve and proofread all email invitations
  • Monitor RSVPs from email campaigns
What you Bring to the Team
  • Ability to prioritise and organise time effectively
  • Ability to work to tight deadlines under own management
  • Excellent communication and interpersonal skills
  • Eye for detail and accuracy
  • Work closely within a team
P970985ASINDMANJ

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