Administrative Assistant

Job Description

Job Title: Administrative AssistantTrust: Manchester University NHS Foundation TrustLocation: Manchester Royal Infirmary, Chest Clinic, Denmark Road, M13 9NLDepartment: SafeguardingBand/Pay rate: Band 3, £11.14 per hourHours: Monday - Friday 8:30am-4:30pm (37.5 hours a week)Placement Ref: 52290COVID-19 vaccination remains the best way to protect yourself, your family, your colleagues and of course patients from the virus when working in our healthcare settings. Whilst COVID-19 vaccination is not currently a condition of employment, we do encourageour bank members who are not clinically exempt from vaccination to get vaccinated.The RoleWould you like to be part of a team that works well together, always there to help each other Would you like to work in a Trust that recently had good in their CQC report This location is easily accessible by public transport and has onsite parking.If you answered yes, Manchester University Foundation Trust would love to hear from you.We have a temporary placement opportunity available for an Administrative Assistant at Manchester Royal Infirmary.Main Roles & Responsibilities:

• To assist in providing a comprehensive and efficient administrative service to the safeguarding team.
• To process highly sensitive information involving child and adult neglect and abuse.
• To provide a reception service (as first point of contact for the Safeguarding Team), greeting patients, staff, and visitors, and ensuring their customer service needs are provided. Responding efficiently and effectively to any enquiries.
• To provide liaison and support to health professionals involved in safeguarding.
• To liaise with various health professionals to ensure the timely submission of information in an agreed format.
• To produce accurate and well-presented documents.
• Operate and maintain a robust, accurate and secure filing system that is easily accessible by all staff.
• Retrieving and storage of information, files, and medical records.
• Transporting of medical records between sites on the Oxford Road campus.
• The use of various Information Technology systems (e.g., Child Health [CarePlus], PAS, Chameleon, Learning Hub) to retrieve and input information.
• To prioritise and allocate work resulting from the opening and actioning of mail (paper and electronic).
• Receiving & dealing with incoming calls to the service in a sensitive, confidential manner.
• Maintain electronic diaries.
• Undertake general office duties as required including photocopying, collating, and distributing of information, receipt, and distribution of incoming and outgoing mail (paper and electronic).

The Skills required are:

• Excellent communication skills- both written and verbal
• Excellent organisation skills
• Ability to work under pressure and meet deadlines
• Knowledge of MFT systems- PAS, Chameleon
• Microsoft Office skills and knowledge- Outlook, word and excel
• Excellent telephone manner
• Ability to prioritise workload
• Ability to work as part of a team.
• Ability to use own initiative when working alone

Manchester Royal Infirmary is in Crumpsall in the North of the city, and it is easily accessible via both car and public transport. There is onsite parking (fees will apply). It has an onsite restaurant where staff are eligible for a discount. There is alsoa caf where drinks and light snacks are available.In return for your hard work commitment NHS Professionals (NHSP) can offer you some fantastic benefits: -

• Competitive Pay Rates - work this week, get paid next week!
• First choice of placements at over 50 NHS Trusts in England
• Dedicated consultants
• Flexible working options
• Free DBS and free training
• Build holiday allowance
• Support when you need it - 24/7 365 days
• Stakeholder pension scheme

Who are NHS ProfessionalsNHS Professionals (NHSP), owned by the Department of Health and Social Care (DHSC), works in partnership with hospital trusts to provide a bank of highly skilled temporary workers who want to work flexibly within the NHS.Working through the NHSP bank means Trusts dont have to rely on expensive agencies. Right now, we have over 130,000 members registered on our bank from various roles, grades and specialities, saving the NHS over £70 million each year. This money is then reinvested back into the NHS.Disclaimer Please note, you will be contacted by email throughout the recruitment process, so please check your emails, including your junk/spam regularly. We regret we cannot contact everyone who is not selected for an interview, therefore if you do not hear fromus within 21 days after submitting your application, please assume you have not been successful on this occasion.

Keyskills :
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