Vendor Management Clerk

Job Description

Are you looking for a new role that is both challenging and rewardingdnata Catering UK, the worlds largest inflight caterer has an exciting opportunity for a Vendor Management Clerk to join our team based at Manchester Airport.Whats the purpose of role:The Vendor Management Clerk has full responsibility and is responsible for processing all invoices and credit notes in a timely manner. Vendor statement reconciliations, vendor query management and dealing with any queries relating to these tasks for anyof their vendors within their assigned account allocation. The Vendor Management Clerk reports to the AP Manager and is responsible for providing vendor related administrative services. These include the processing of invoices into the SAP system, vendor statementreconciliations, efficient vendor query management and full management of vendor payment enquiries. The Vendor Management Clerk is responsible for the provision of these services in a timely, effective and efficient manner which will ensure that the vendoraccounts in SAP are accurate and up to date with vendors being paid in line with agreed payment terms subject to the management of cash flow.Who youll deal with:Internal: Central Finance Team, Operational Finance Business Partners, Supply Chain Procurement, Bond UnitsExternal: VendorsWhat youll be doing:

• Pro-actively drive query resolution by liaising with vendors and internal Units, Finance Business Partners timely to ensure query deadlines are adhered to
• Management of the Vendor Comms Mailbox responding to all queries within 24 hours
• Check and verify that all transactions comply with internal financial policies and procedures
• Due to the sensitivity of the business and the high number of Customer Nominated Vendors, on a weekly basis review all Key Accounts ensuring all invoices becoming due are ready for payment in SAP
• Be able to proactively identify & resolve potential areas of concern with vendors and informing the AP Manager in a timely manner Be able to move quickly to manage any on stop issues identified ensuring Customer Nominated Vendors are not affected
• Efficiently manage any vendor and payment enquiries within 24 hours to prevent escalation to the customer
• Perform vendor statement reconciliations and ensure they are performed weekly for highly sensitive key accounts
• To deliver consistent and precise information to vendors ensuring they fully understand what is being described to them to prevent customer involvement
• Review and action direct debit vendor account reconciliations and clear down on a regular basis
• To regularly review assigned vendors showing a debit balance by communicating internally and with the vendor in order to reduce the balance
• Analysis and posting of Accounts Payable related Treasury transactions
• Inform AP Manager of any urgent, pro forma and one-off payments in a timely manner
• Contribution to the payment proposal of the BACs run
• Deal with any issues or requests for information in a timely manner and highlight matters which cannot be resolved to the team Supervisor or ManagerAttend and contribute to One to Ones with your Manager
• Attend and contribute to team meetings
• Effective communication with internal and external stakeholders
• To be able to assist with the distribution of post within the department
• Provide training to the wider AP team to be able to process invoices in FCI/EDC systems
• Provide training to new starters to the AP functionThis list is not exhaustive, accountabilities may vary dependant on locality or role complexity and may include any other duties considered reasonable by the line manager.

What youll have:

• Possesses high levels of resilience and able to work within a fast paced and exciting environment Proactive self-starter and able to work on own and as part of a team Excellent Interpersonal Skills
• Strong analytical and problem-solving abilities Excellent communication and organisational skills
• Good Time Management
• Attention to accuracy and detail
• Persistence is progress chasing and follow up
• Good written and verbal communication skills
• Ability to work under pressure and to deadlines Excellent IT skills -MS Office, Word, Excel, PowerPoint, e-mail, Internet, Outlook

What youll show:There is a team of Vendor Management Clerks working closely with the Central Finance Department. Required to use own initiative but closely managed by the Accounts Payable Manager who is on hand to offer guidance and control. No direct budget managementbut will be required to be cost savvy. Works within defined procedures applying knowledge developed from experience