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Executive Support Assistant

Aimee Willow Connex
Job LocationManchester Airport
EducationNot Mentioned
Salary£25,000 - £30,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent, full-time

Job Description

We are seeking an experienced Executive Support Assistant to work in our busy executive office. This is a demanding role and to succeed you will need to be self-motivated, flexible and prepared to work across a range of duties and all areas of the business. You will have a passion for organisation and thrive in an environment where you take ownership of all activities that come your way, ensuring tight deadlines are met but with no compromise on quality.Responsibilities

  • Provide professional, accurate and timely support to the Executive Assistant to CEO across the Group.
  • Deputise for Executive Assistant to the CEO during periods of absence e.g., holidays.
  • Proactively and efficiently manage the complex diaries for the executive team, dealing with last minute changes or issues in an efficient and timely manner.
  • Assist with maintaining company records ensuring they are up to date, accurate, secure and confidential.
  • Assist with fundraising campaigns.
  • Schedule internal and external meetings. Prepare and circulate meeting documentation / briefing notes prior to the meeting and take the minutes at the meeting.
  • Ensure the timely and accurate processing of the Executive team expenses
  • Assist with negotiating, managing and implementing all 3rd party office management contracts and for overseeing the annual office maintenance schedule.
    • Essential Skills
  • Proven multiyear experience as a Personal Assistant at an Executive level
  • Professional approach with the ability to ensure confidentiality is maintained at all times
  • Previous experience of working in a dynamic, fast paced, constantly changing environment.
  • Outstanding communication skills, both written and oral.
  • Experience of multiple diary management.
  • Excellent organisational skills with high attention to detail and accuracy.
  • Able to maintain confidentiality and remain discreet at all times.
  • Excellent problem-solving and analytical skills.
  • Highly proficient in the use of Microsoft 365 (Microsoft Outlook, Word, Excel, PowerPoint, Teams).
  • Able to use own initiative to prioritise a busy workload and adept at working simultaneously on multiple tasks with the mindset to exceed expectations on quality and deadlines.
  • Self-motivated and confident, with the ability to remain calm and professional at all times but particularly when under pressure.
  • Excellent people skills with the ability to work with all levels of stakeholders both within and outside of the Company.
  • Flexible and self-reliant with a can do attitude.
  • An enthusiastic team player who actively contributes in a flexible and adaptable manner
  • Previous office management / facilities experience / Health and Safety experience
  • Project management skills
    • Required skills
  • Diary Management
  • Office Management
  • Executive Team
  • Executive Support

    • Keyskills :
    Diary Management Office Management Executive Team Executive Suppt

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