Shipping Administrator

Responsibilities

Managing the day-to-day execution of the contracts concluded by the Traders.
Preparation & maintenance of shipment files
Check the purchase and sales contract shipping terms and conditions, raising any problems.
Check the corresponding charterparty or fixture note conditions and approve or amend the same.
Ensure vessel nominations are made and approvals received;In some instances for Egypt and Spanish vessels, issue shipping instructions and BL instructions.
Check and approve invoices for freight, shore crane usage, inspections, additional lashing etc.
After completion of loading / discharge operations, calculate demurrage / despatch incurred by reference to the statement of facts.
Instructing / Appointing cargo surveyors at loading and discharging port(s).
Issuing documentary instructions for timely preparation of shipping documents.
To ensure that effective and accurate shipping documentation is in place.
Undertaking of any other ad-hoc duties.

Skills / Experience:

Minimum 5 years work experience gaining in Bulk Shipping / Operations positions.

Charterparty Terms and exposure to shipping of bulk cargoes and commodity trading practices – essential.
An understanding of incoterms

Experience and familiarity with all aspects of shipping documentation and knowledge of UCP 600 rules.
Experience in import / export through international seaports and use of shipping terms / Incoterms 2020.
Experience of working in an international commercial business with sound knowledge of contract
Advanced communication skills
Strong I.T. skills including proficiency in Excel and Word
Excellent analytical, organisation and time management skills
Keen attention to detail and the ability to multi-task
Self-starter with the ability to use initiative for problem solving.
Resourceful, innovative, and proactive
Personable with the ability to build relationships and communicate with all levels both internally and externally.

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