Senior Company Secretarial Assistant

Job Description

Equiniti is a leading international provider of shareholder, pension, remediation, and credit technology. With over 6000 employees, it supports 37 million people in 120 countries.EQs vision is to be the leading global share registrar, offering complementary services to its client base and our values set the core foundations to our success. We are TRUSTED to deliver on our commitments, COMMERCIAL in building long term value, COLLABORATIVE in our approach and we IMPROVE by continually enhancing our skills and services. There has never been a better time to join EQ.The main purpose of the role is to support the delivery of a first class service to Prism clients through the provision of company secretarial administrative support and best practice.It will require the proactive management of a portfolio of clients, with the assistance of a Company Secretarial Assistant and broadly include the maintenance of statutory records of client companies, co-ordinating the preparation and filing of statutoryforms and returns at Companies House, and other administrative tasks required to ensure clients meet their statutory and regulatory compliance obligations.Core Responsibilities:

• Administering and monitoring a varied client portfolio with an emphasis on UK corporate entities, ensuring timely and effective client care;
• Maintaining statutory records for client companies using Diligent Entities , and other company secretarial software packages;
• Compiling, maintaining and updating compliance diaries for clients to ensure that statutory and regulatory filing deadlines are communicated and met;
• Assembling board and committee packs and distribution to client boards;
• Providing reports and statutory information to clients on request;
• Assisting with the production of annual and quarterly invoicing as required;
• Ensuring that all precedents, templates, checklists and guidance are kept up to date and fit for purpose;
• Developing and improving internal procedures and processes to ensure they continue to support the delivery of services to clients on time and to a high standard; and
• To support and coach junior members of the team, assisting in the management of their day to day workflows.
• Preparing statutory forms and returns, and any other supporting documents, for the approval and/or signature by clients;
• Filing statutory forms and returns at Companies House (including annual Confirmation Statements);
• Preparing routine minutes to support the approval of statutory forms and returns, including minutes to approve the annual financial statements of client companies;
• Preparing dormant accounts for client companies;
• Incorporating new companies, and dealing with post incorporation matters (appointment of Directors/Secretary, change of accounting reference date, etc.) as required;
• Maintaining and updating minute books for client companies, and ensuring that statutory retention periods are adhered to;

The successful candidate will demonstrate the following::Academic & Professional Qualifications

• ICSA/CGI: UK&I qualified or studying towards qualification

Expertise

• Strong company secretarial experience is essential
• Knowledge of relevant legal and regulatory requirements, particularly the UK Companies Act 2006

Competencies

• High level of attention to detail and accuracy
• A well-organised approach to work, with the ability to prioritise work, cope with varying workloads and urgent projects and to work well under pressure
• Excellent reporting skills
• Able to demonstrate a proactive and flexible approach
• Strong verbal and written communication skills
• Interpersonal skills and the ability to work well with colleagues and clients
• Integrity and discretion when handling confidential information
• The capability to work with numerical information, plus analytical and problem-solving skills
• A diplomatic approach and the confidence to provide support to high-profile company staff and board members

IT Knowhow

• Good knowledge and use of Diligent Entities company secretarial software
• IT skills and knowledge throughout MS Office Suite and particularly Excel and PowerPoint

What We Offer Save For Your Future - Equiniti Pension Plan; Equiniti matches your pension contributions up to 10%All Employee Long Term Incentive Plan (LTIP) - Gives all EQ Colleagues the opportunity to benefit if the current owners successfully sell the company for a profit.Health and Wellbeing - Employee Assistance Programme: counselling, legal & wellbeing support for colleagues and their households. Life assurance cover at 4x salary with the ability to purchase enhance cover.Employee discounts - Discounts and cashback at your favourite high street stores through our EQ Wins Platform.Flexible Benefits - The ability to purchase a wide variety of benefits through our flex plan; gadgets, travel insurance, will writing, holiday trading and more.Time Off - Typically 28 days holiday + bank holidays. 2 volunteer days to get involved with a charity of your choosing.Winning together - Equiniti ICON award vouchers; recognising the individuals going above and beyond to help the business succeed.We are committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage andcivil partnerships. Please note any offer of employment is subject to satisfactory pre-employment screening checks. These consist of 5 year activity & GAP verification, DBS or Access NI, Credit, Sanctions & CIFAS checks