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Secretary

Boffin Recruitment
Job LocationLondon
EducationNot Mentioned
Salary£29,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent, full-time

Job Description

This role is an exiting opportunity to join world know membership organisation in the heart for London.The successful candidate will have solid experience of board-level support, competency in Microsoft Office, Word, PowerPoint, Excel, Forms, Power Automate and communications platforms and experience of board portals and document management systems, ideallyConvene.29k LondonRole:To provide administrative support to the Governance department, whilst also supporting a number of Committees, with diary management, agenda preparation and note taking.Duties:

  • Diary management - particularly arranging committee meetings.
  • Facilitating online meetings (Microsoft Teams).
  • Preparing meeting agendas.
  • Collating and publishing meeting packs on our digital platform (Convene).
  • Managing user accounts on Convene and addressing technical issues (e.g., expired passwords), liaising with Convene support as necessary.
  • Creating a user guide for Convene.
  • Taking meeting minutes.
  • Keeping a central log of decisions and actions and following-up with action-owners.
  • Populating the forward agenda planner to include both standing items and follow-up items.
  • Electronic filing of meeting papers (Microsoft Teams).
  • Supporting the Elections Officer in administering regional and chapter elections.
  • Supporting the administration of the Annual General Meeting (AGM).
  • Creating presentations for the AGM.
  • Liaising with IT and AV support services as necessary.
  • Answering routine queries from committee members and others.
  • Processing supplier invoices relating to the department.
  • Processing committee member expenses.
Required skills
  • 1Advanced Excel
  • 1Diary
  • 1Microsoft Excel
  • 1Microsoft Office
  • 1Presentations
  • 1Board Level
  • 1Note Taking
  • 1convene

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