Project Coordinator

Job Description

Are you a Project Coordinator looking for your next role

• Project Coordinator Job Opportunity
• Central London Based
• £23-£28 per hour - £52-£60k per annum
• 12-month contract - extension likely
• Working for a global powerhouse in the tech/social media industry

Office Technology Deployment (OTD)s Enterprise Engineering (EE) New Builds is the arm of the office construction process that deploys the office technology to our new office builds around the globe. This office technology includes video conferencing, printers,events spaces, digital wayfinding, interactive digital partner centers and more. We deploy technology in innovative spaces that help drive collaboration and communication company wide.The Project Coordinator is responsible for assisting the Deployment Project Managers (DPM) with activities throughout the full cycle of design, procurement, scheduling, and deployment of IT Equipment in these offices during construction. This cycle typicallyends with the office opening, called FDOB. (First Day of Business). Examples of activities include setting up the framework for projects, creating online folders for documents and drawings, kicking off initial automated tasks flows, and working in AutoCADto drag and drop initial symbols onto drawings. In addition, the project coordinator component includes project coordination, driving procurement tasks, ordering, shipping and receiving, tracking and reporting project progress weekly, and assisting with post-projectreview.Responsibilities: Assists the Deployment Project Manager in the tactical activities needed throughout the design, procurement, deployment and commissioning of IT gear in office builds. Specific duties include: Initial test fit layout clean up and CAD symbol placement on construction drawingswhen agreed with DPM Create Project Tasks using butterfly forms during project kick-off Create PlanGrid project and upload drawing files and create workspaces(construction, hardware, commissioning) Create first equipment Bill of Materials (BOM) using templates Create Multi Company Group and invite vendors attach delivery & changetemplate documents Manage Procurement Tasks in the internal task system Manage End User procurement and deployment portion of projects Cross- Checking the quotes -PN( partnumber)/Quantities/Cost/Currency and verifying PO Track orders and work with Logistics to coordinate deliveries and ensure equipment is received Identify risks to procurement with DPM e.g. long lead times, customs clearance etc. Track overall project progress in weekly reports is complete by DPM Team Meeting minutes writeup Update Project groups with pictures and information Maintain the document repository, various workplace groups and chats withexternal vendors Coordinate with Engagement and Logistics teams for deployment andcommissioning of equipment on site Attends "FDOB week" as appropriate to support DPM and cross-functional teams Chase invoicing and payments/credit notes, closing out POs Cross-check various tools to ensure project information is up-to-date on allplatforms Set-up lessons learned meetings post FDOB Manage close out tasks (add link to checklist) Create a monthly extract of active projects from a Budget Tool for externalDeployX application. Working with DPM to ensure the correct vendors andstandards are allocated to projects. Manage changes to Budget Tools with DPM/Leads to ensure that this is singlesource of truth for all OTD data .Experience and Qualifications: High School Diploma with some college desired 3+ years experience with coordination of schedules, inventory, communications,finances Advanced experience with Google Suit, MS Excel, MS Outlook, and Word Experience with WorkPlace, AutoCAD, Plangrid or other drafting software is a plus Prior experience with financial systems and processes a plusInterpersonal Qualifications: Ability to work effectively across multiple teams in a time sensitive capacity Self-motivated & highly adaptable, able to work autonomously Excellent written and verbal communication skills Highly organized with strong attention to detail Excellent time management skills Communication and reporting skillsHuntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.