Programme Administrator

Job Description

Programme Administrator3 monthsBased at Bedford Way - 2 days per week on site, 3 days remote. Days in the office will be Tuesdays & one other day of the persons choosingPay rate: £16.00 per hourAdvantage Resourcing is seeking candidates to apply for Programme Administrator vacancy for a very large and established London University.As a member of the Academic Programmes Office you will be responsible for the administration of Initial Teacher Education learning and teaching programmes at the Institute of Education. You will deliver a high quality administrative service to students, colleaguesand partners working in collaboration with academic and professional colleagues from across the Institute. You may be required to support programmes in other academic departments or areas of academic administration to meet the needs of the department and requirements of the role Duties and responsibilities Providing administrative support for allocated ITE programme(s)including registration, recruitment days, attendance monitoring, coordinating reading lists with academic colleagues, organising keynotes, internal and external exam boards preparation, event management, online learning and the day-to-day running of teachingand learning activities * Collate room requirements from academic staff * Data entry on the timetabling database (CMIS) and regular updating. * Cross reference room allocations against requests and student numbers. Able to manage Ad hoc room requests and external bookings.* Create and distribute registers/attendance lists to academic/teaching staff as appropriate. * Upload and maintain course/programme content on Moodle and reading lists for all allocated programmes * Provide support on various exam-related tasks including processing of final marks on SITS (Portico), co-ordinating and producing mark sheets for examinations; undertaking arrangements for Boards of examiners. * Service examination boards including room and catering bookings, agenda setting and minute taking, as required. * Acting as a key contact point and providing clear advice, guidance and information to students, potential students, colleagues, and external stakeholders. Liaising with other IOE departments and external groups * Developing, maintaining and reviewing effective manual and computer-based information and filing systems * Drafting high-quality correspondence and e-communication and assisting with the preparation of management information and reports, preparation of programme handbooks, communication with internal and external stakeholders, setting up high level spreadsheetsand presentation materials for internal colleagues and external bodies * Support the preparation and collation of annual monitoring documentation. Provide programme level data for purposes of annual reviews, internal and external audits e.g. Ofsted * Implementing and monitoring compliance checks across recruitment cycle for all prospective offer holders * Contributing to the continuous monitoring of programme standards and administration and provide support for accreditation and quality assurance processes * Working with the Programme Services Coordinator taking a lead on specific activities and initiatives from time to time, to develop and improve processes and procedures * Supporting financial administration activities for the programme area including dealing with income and expenditure, expenses, raising POs, monitoring record keeping and checking for accuracy and completion of documentation Advantage Resourcing is a servicedriven recruitment consultancy.

Keyskills :
AdminRecruitmentSystemsAdministrationAdministratorGeneralistSystemEntityRecruitment Business Partner