Procurement Project Coordinator

Job Description

We are currently representing a fast-growing bespoke design & architecture practice in West London, seeking to hire a Procurement Project Coordinator into their expanding team. This is the perfect role for someone with a proven background in supplier accountmanagement or procurement, alongside excellent communication skills and an understanding of Balance Sheet and P&L accounts.Having grown organically to now over 130 people in the company, excitingly they are now fully employee owned. They work hard to ensure it is a friendly, inclusive environment. The perks include complimentary daily lunches with team, weekly yoga & pilatesclasses and company away days.This is a hybrid role, working from the office 4 days a week (SW13) and from home 1 day. The role sits within a busy finance team of 14 and reports to the Senior Project Finance Analyst. This opportunity will suit someone with a strong base understandingof accounting, but who sees themselves moving into a more commercial, project focussed role.KEY RESPONSIBILITIESPreparation of Procurement Contracts

• Work closely with the design procurement team to establish the project fee, with particular thought given to margins and risk
• Work closely with the project team to gather all project information re timeline, milestones, plans etc
• Prepare payment schedule and project planners for approval
• Work closely with the design procurement team to plan the treatment of VAT and Logistics,

Reporting

• Accurately identify monthly underspend/changes in revenue
• Review project planners monthly and update as appropriate
• Review timesheet posting summaries regularly and update as appropriate
• Attend monthly project capacity meetings - highlight variances and action accordingly
• Run and review monthly reports on ancillary costs (deliveries, expenses) expenditure
• Review Procurement Project margins reports generated Monthly and keep commercial notes up to date.
• Maintain regular contact with procurers to identify any upcoming actions/correspondence
• Ensure that bank payments and receipts are posted onto the finance system immediately

Funds/Budget Management

• Ensure all relevant invoices for Fees and Float of Funds are sent to Head of Finance for issue in accordance with the Contractual obligations and/or in line with the presentations

Project Delivery and Reconciliation

• Ensure all Project deliveries are managed in line with the Customs/Export requirements of that country, along with correct certification according to VAT legislation
• Process and reconcile all costs at the end of each project or when requested, raising all the appropriate invoices to produce a full project reconciliation for the Client
• Produce a P&L report detailing the full expenditure of the project

Management Accounts/ Financial Balance Sheet Review

• Raise and issue Sales Invoices for Goods/Deliveries/Expenses
• Review monthly merchandising accruals and advise the Finance Procurement Manager of any changes/issues

CANDIDATE PROFILE / REQUIREMENTS

• 3+ years of relevant and progressive professional experience, ideally working in a procurement finance role
• Strong project management and organization skills
• Ability to manage multiple projects concurrently
• Experience managing Client expectations, with outstanding written and oral communication skills
• Proficiency working in accounting systems and intermediate to advanced level MS Excel skills
• Knowledge of Balance Sheet and Profit and Loss accounts is essential
• A good understanding of contracts management
• A high degree of analytical and problem-solving skills in financial and business management
• Excellent project management and organizational skills
• Ability to work under pressure, to tight deadlines with attention to detail.
• Knowledge of Deltek would be beneficial.

HOURS & BENEFITSWorking hours are 09:30-17:30 Monday to Friday. The excellent benefits include the following:

• 24 days holiday (rises to 25 after a year)
• Qualifying Bonus (tax free)
• Additional Discretionary Bonus
• Private healthcare (after probation)
• Complimentary personal travel insurance
• Daily lunch provided
• Monthly wellness initiative
• Annual season ticket loan

NEXT STEPS…If youre interested in this role, click apply now to forward an up-to-date copy of your CV. Please note due to the high volume of applications we sometimes receive it is not always possible to contact every applicant. If you do not hear from us within14 days, please assume your application has been unsuccessful on this occasion but please continue to apply to more jobs represented by EslingKenny. If this job isnt quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career - see our website for contact details.EslingKenny is acting as a recruitment business in relation to this vacancy. EslingKenny is a trading name of Abacus Recruitment Ltd, a company registered in England and Wales with registration number 10344096