Personal Assistant - Part Time!

Job Description

Our client are a leading non for profit organisation, who are searching for a part time Personal Assistant, to join a friendly and motivated team in South West London on a part time basis.The ideal candidate will have excellent written skills, alongside a strong willingness to get stuck in with various projects in the office!Interviews will be commencing ASAP! You must be available immediately.JOB TITLE: Personal Assistant - Part TimeJOB TYPE: Permanent, Part time (3 days)HOURS: 09:00am - 17:00pm (Flexible working)SALARY: £28,000 - £32,000 (FTE)LOCATION: Shepards Bush - SW LondonCULTURE: Friendly environment, supportive, bright and modern office, fantastic location, fast paced, socialBENEFITS: 25 Days holiday plus bank holidays, pension contribution, social events, dress down days & more!DUTIES:

• Support the Chief Executive with diary management, correspondence, and travel arrangements
• Schedule team and Senior Management team meetings and produce minutes
• Organise Trustee and Committee meetings including liaison with Trustees, production of meeting packs and preparing minutes
• Provide desk research and support as required by the Chief Executive
• Credit expenditure log for Chief Executive and processing expenses
• Support with reviews/probation for the team
• Maintenance and general upkeep of the office, liaising with contractors as appropriate
• Making recommendations to the Finance Manager at the end of contracts for office services to ensure value for money and minimum environmental impact
• Overseeing cleaning for the office and liaising with cleaning operative
• Managing the facilities of the office, Health and Safety Inspections, Fire Risk Assessment, Boiler service and any ad hoc maintenance
• Keeping the office and stationery full equipped. Order all office supplies in a cost effectively and efficiently
• Act as first point of contact for all external enquiries and transfer to the appropriate team
• Open and scan all post and distribute to the team
• Act as co-ordinator in chief for hybrid working
• Setting up annual leave and timesheet records
• Arrange training for the team or individuals
• Managing petty cash and credit card expenditure log
• Organise team away days and other social activities
• Support with onboarding/offboarding process, induction packs/schedules including IT setup
• Supporting the Finance Manager with ad hoc duties and covering Finance Admin Officer when on leave
• Assisting with ad hoc projects in the office

Experience, knowledge and skills required

• Educated to degree level - 2.1 or above
• Excellent written skills
• Prior experience as an EA / PA within an office environment
• Able to work quickly and efficiently
• Ability to manage a busy workload and work under pressure
• Able to build professional relationships with coworkers
• A solid interest in working within non for profit
• Good IT skills - MS Word, Excel, PowerPoint, Outlook & Teams

About you:

• Good organisational skills
• Friendly
• Enjoys social events
• Trustworthy and reliable
• Collaborative, flexible working style
• Professional approach
• Proactive and a self-starter

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.