Personal Assistant

Job Description

About the company:Fairhomes is an international business with interests in UK, Spain, USA, Asia, Germany. In Gibraltar, the main businesses are property investment, property development and hospitality. Fairhomes currently employs approx. 150 staff in Gibraltar. Fairhomeshas an enviable reputation in Gibraltar for high quality developments, including the World Trade Center and Ocean Village Marina with its restaurants, bars and Marina as well as substantial office areas. This is an exciting time in the development of thebusiness with several new property developments on the horizon as well as a strong current pipeline.Responsibilities Include:This is an exciting opportunity for someone to relocate to Gibraltar to work closely and directly with the entrepreneurial Chairman of the Group. This is a very diverse role with responsibilities that are hands on with a scope across multiplebusiness functions in the Head Office in Gibraltar. The role of the PA is very demanding but incredibly rewarding. Previous experience as an EA or PA is desirable, however experience in an administrative role is essential.Outside the traditional Assistant/Secretarial duties (managing multiple calendars, coordinating complex travel reservations and booking meetings, taking calls and being the first point of contact in the office for the chairman) lies the opportunity to getinvolved in off the cuff and often urgent research tasks and duties for the Chairman. This means a suitable individual for this role needs to possess an adaptive, intuitive mindset with a hands-on approach to completing tasks, even if they seem outsideof the role.The Chairman runs an exceptionally busy work and family life; considering this, the right candidate needs to have great time-management and organisation skills, but also quality intuitive abilities to make decisions in the Chairmans best interest withouthis presence. Trust and confidentiality are very critical to fulfil this role.The candidate should demonstrate the following qualities and skills carry out the role:

• A Go Getter
• Logical thinker
• Finding the best route/solution to any request or challenge faced
• Use initiative
• Juggle priorities, adaptable to change and managing a busy schedule
• Have a good sense of humour
• Hands on and pro-active approach
• Excellent organisation and time management skills
• Tech-savvy

Requirements for the role:

• Highly competent using Excel, Word and Office 365
• At least 3 years administrative experience or 2 years in a PA/Secretarial role
• Hold a full Driving License

o summarise, the main duties for this role involve:

• Managing the Chairmans calendar effective, setting meetings and follow-ups.
• Screen phone calls for the Chairman using initiative, taking messages and redirecting to other colleagues where necessary.
• Maintain organised digital and paper-based filing system for the Chairmans personal and professional documents.
• Co-ordinate complex travel itineraries for the Chairman and other executives and organise quarterly overseas company meetings (either virtual or in person).
• Assistance with personal finance administration such as filing tax returns.
• Miscellaneous research for the Chairman.

If you feel you have the right skills to fill this interesting and challenging role, please forward your CV along with your current salary and salary expectations. We look forward to hearing from you.Competitive salary dependent on experience.Please check out our Privacy Statement at http://oceanvillage.gi/terms-conditions/