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Personal Assistant 45k Must have Stakeholder engagement

Next Employment
Job LocationLondon
EducationNot Mentioned
Salary£45,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent, full-time

Job Description

Business Assistant to Leader of Consulting UKThis position in our London office presents an exciting opportunity to provide PA and EA level support to one of the Business Leaders. The Business Assistant will play a vital role in helping the Business Leader to develop, plan and deliver their strategy for the company as well as providing day to day administrative support.This role will suit an experienced PA and will enable the post holder to play a critical part in meeting broader business objectives. The Business Assistant will have opportunity to take responsibility for their own projects alongside supporting and facilitating work, contributing to the success and efficient operation of the Business Leader whom they will be supporting.The Business Assistant will develop a good understanding of how the business works, supporting the Leader in meeting their ambitious agendas, managing a busy and fast-moving diary, and will take the lead on a range of activities and initiatives. This is a varied role consisting of administrative support, complex diary management, report writing and much more.You will make an impact in this role by…

  • Understanding the activities and priorities of the leader; seeking in-depth knowledge of the Company’s and Leader’s goals and objectives
  • Being able to think ahead and see the bigger picture (3-6 months ahead), taking a proactive and creative approach; considering things from a different perspective, offering solutions and recommendations. Being naturally curious; asking questions to gain knowledge and understanding of the business
  • Taking a proactive lead on activities/initiatives that support the Leader’s or Company’s objectives. Assisting in managing flow of information between key stakeholders. Managing projects within various Leadership Portfolios
  • Carrying out research and data analysis; being able to use both qualitative and quantitative data and intelligence; making fact based decisions
  • Establishing administrative procedures, processes and disciplines in support of the leader’s objectives. Providing clear, objective communication to the leader and stakeholders in order to deliver agreed outcomes
  • Helping leader to juggle priorities; working independently, able to predict and make decisions to prevent conflicting scenarios
  • Managing and taking complete ownership of Leader’s diary; being wholly responsible for establishing and coordinating diary and related activities
  • Managing Leader’s email and task list; sharing responsibility for in-box with Leader; managing authoritatively and dealing with requests of a complex nature
  • Attending and shadowing Leader at relevant meetings. Acting as contributor in own right where appropriate. Able to minute, interpret and define actions from complex discussion
  • Taking charge of all meeting related papers; drafting, researching, chasing, producing and collating based on Leader’s needs
  • Researching, drafting and writing business documents with little or no input from the Leader.
  • Taking full ownership of enquiries from start to finish, without consultation with Leader where appropriate, and ensuring swift resolution. Assisting with internal and external communications
  • Taking ownership of organising events, including establishing requirements, managing budget, booking appropriate venues and activities, seeking authorisation when required
  • Taking ownership and making all necessary travel arrangements for Leader, ensuring alignment with priorities, suggesting solutions to maximise effective use of Leader’s time
  • Devising, researching and acting on improvements to digital tools
  • Proactively coordinating and collaborating with other support staff to ensure that key roles/activities are covered
    • To achieve in this role, you are likely to have…
  • Experience of providing support at executive level
  • Exceptional communication skills, both written and verbal
  • Excellent knowledge of Microsoft Office and other standard software, social media and communication tools
  • Excellent knowledge of standard office administrative practices and procedures
  • An ability to communicate with people at all levels in both technical and non-technical environments
  • The ability to be discreet and maintain confidentiality
  • A flexible approach to work, with an ability to adapt to suit the Leader’s requirements
  • An ability to manage own workload and manage upwards
  • Excellent organisational skills
  • Proven experience of drafting and producing correspondence and documents
  • An ability to work as part of a team, in addition to being able to initiate and drive projects on your own
  • A demonstrable ability to look strategically ahead (3 to 6 months)
    • Qualifications:
  • Level 5 administrative qualification would be preferable
  • A professional qualification, e.g. Member of the Institute of Administrative Management (IAM), or a desire to achieve this, would be desirable
    • Reward and BenefitsWe offer a competitive salary at all levels and one of the best benefits packages in our sector.Core benefits including private healthcare and a range of other protection schemes are funded by Arup and made available to all permanent staff in order to support and safeguard your financial, physical and mental wellbeing.You will also have access to a Flexible Benefits Fund, available to spend on a wide range of Choice Benefits to compliment your work/life balance and financial security.In addition, all permanent employees are eligible for the Global Profit Share scheme. Subject to scheme rules, employees can receive two Profit Share payments per year, which are dependent on the firm’s financial performance.

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