Payroll & Benefits Administrator

Job Description

About the TeamThis role is a member of the Finance team of 12 and works closely with the HR Director and HR team to ensure a seamless payroll process.Main responsibilitiesTo process the Firm’s payroll in a timely and accurate manner, producing the relevant reports for Finance in relation to the payroll. There are several reporting requirements through the year which need to be completed in relation to the employee and payrolldata.

• End to end monthly process of the Firm’s payroll (650 FTE), working closely with HR team to ensure accurate processing. Responsibilities include:

o Calculate adjustments and check starter and leaver payments, including holiday payo Check all data entered from HR and payslipso Provide HR with manual payment breakdowns for any exceptional adjustments.o Create maternity, shared parental and paternity payment schedules for employees.o Check and send pension information to our pension provider.o Update Childcare voucher payments to provider.o Set up BACS paymentso Provide Leavers with P45

• Address employees payroll queries
• Run Finance report for Sun system and create journals for Sun, reconciling payroll and uploading.
• Update charge out rates in the business system
• Make NIC payments to HMRC
• Process year end payroll closure and create P60
• Assist with the PSA calculations
• Manage the administration of all benefits that impact payroll such as season ticket loans, rental deposit loans, critical illness, electric vehicle, dental insurance, pension, and PMI. Working closely with HR at renewals for each benefit to ensure accuratedata is uploaded into cascade

o Liaise with benefit providers - updating data in platforms, creating and sending monthly changes reports to benefit broker, downloading documentation and reconciling against monthly or annual invoiceso Updating data into HRIS Cascade and ensuring it feeds through correctly to payslips

• Update pension, healthcare, and PMI schedules. Payment of, and detailed tracking of, bonus tranches and bonus pension waivers
• Management of joiner and leavers on the expense portal
• Solid experience in an end-to-end payroll position - at least 4 years’ experience
• Experience working in a large business (300 headcount and above)
• Excellent attention to detail and accuracy
• Understanding of tax procedures, benefits and other wage deductions including salary sacrifice, calculating leave etc
• Previous experience of using an integrated HR and Payroll system, we currently use Cascade
• An understanding of processing "off-payroll" workers would be beneficial
• Capable of working with minimum supervision
• Enjoys working with others, collaborating across teams to provide the best solution
• Good Excel skills - VLOOKUP, XLOOKUP, pivot tables
• Personable and friendly with strong communication skills

About you

• Solid experience in an end-to-end payroll position - at least 4 years’ experience
• Experience working in a large business (300 headcount and above)
• Excellent attention to detail and accuracy
• Understanding of tax procedures, benefits and other wage deductions including salary sacrifice, calculating leave etc
• Previous experience of using an integrated HR and Payroll system, we currently use Cascade
• An understanding of processing "off-payroll" workers would be beneficial
• Capable of working with minimum supervision
• Enjoys working with others, collaborating across teams to provide the best solution
• Good Excel skills - VLOOKUP, XLOOKUP, pivot tables
• Personable and friendly with strong communication skills

Salary and benefits

• Salary: competitive based on market and professional experience
• 26 days’ holiday per year, plus Bank Holidays and extra days at Christmas and New Year
• Pension - We match your contributions up to 8% (after initial probationary period)
• 26 weeks full maternity pay
• 6 weeks full paternity pay
• Private Medical Insurance with Vitality
• 1 paid volunteering day per year to help give back to our local communities
• Performance related staff profit share scheme
• Wellbeing allowance which can be used for either physical or mental wellbeing activities
• Access to Peppy for you and your partner - Support through underserved areas of health that fall through the gaps all too often - menopause, fertility, having a baby and men’s health
• Critical Illness Cover - Employee paid scheme offered at a competitive rate through Aviva
• Dental Insurance (self-funded) - access to employee-paid dental care at competitive rates
• Interest Free Season Ticket Loan
• Interest Free Rental Deposit Loan
• Group income protection scheme

Alongside our competitive compensation and benefits package we offer all our staff the ongoing opportunities to learn and develop, through in-house CPD sessions, further education support as well as internal and external training programmes. Gerald Eve encouragepro-bono work and volunteering as well as regular social and sporting activities to engage with all your colleagues.Working HoursOur hybrid working policy outlines staff to be in the office for 3 days per week, with 2 days working from home. In our London offices, our desk booking app allows you to plan ahead, and book your desk up to 3 weeks ahead. We also offer great flexibilityaround our core hours, which are from 10.00 a.m. to 4.00 p.m. You can choose to start and end your day around these hours, provided you still do your 7.25 hours per day (e.g. 8.00 am - 4.30pm, 10.00 am - 6.30 pm). There is no requirement for this to be thesame each day, but you are required to keep your manager informed. This position also involves out of hours working on an as necessary’ basis. We are open to considering flexible working arrangements for everyone; this can be discussed during the applicationprocess or upon commencement.

Keyskills :
Microsoft ExcelPayrollPivot TablesPayroll ServicesVlookup