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Part Time Office Manager - Creative Agency!

Office Angels
Job LocationLondon
EducationNot Mentioned
Salary25,000 - 30,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent , part-time

Job Description

We are currently working with a creative Marketing Agency in the heart of London, who are currently looking for a part time Office Manager!You will be responsible for the smooth running of the office and will have brilliant organisational skills.This opportunity is starting as soon as possible so you will need to be available within 1 - 2 weeks!JOB TITLE: Part time Office Manager ( 3 or 4 days a week) JOB TYPE: PermanentHOURS: 9am - 5.30pm SALARY: £25,000 - £30,000LOCATION: Central London - Flexible working CULTURE: Busy, friendly team culture, hardworking team, collaborative, welcoming, socialBENEFITS: Fantastic pension, great holiday allowance, brilliant office environment, free lunch on days in the office!DUTUES:

  • Responsible for the smooth running of the office
  • Ordering stationery and other office supplies
  • Coordinate with IT department on all office equipment
  • Managing the company mobile phone account
  • Managing the office budgets
  • Ensure the office is compliant with H&S regulations, First Aid training and GDPR regulations
  • Booking rooms for meetings
  • Arrange travel, accommodation and itineraries for staff and team events
  • Draft documents and presentations as requested
  • Keep team information up to date such as change of addresses, next of kin, assigned First Aids and Fire Marshalls (by ensuring their training is up to date), update email signatures where changes occur
  • Team event planning (in-house or off-site) and management, as and when required, including monthly meetings and our company events
  • On board new joiners by ensuring SQ induction process has been adhered to
  • Look after arrangements for leavers such as collection of company property, update leaver form for IT purposes, update personnel file with leaving date
  • Constantly look to improve processes and procedures
  • Provide support to the CFO on a regular and ad hoc basis
  • Raising the company sales invoices in a timely manner, posting on the accounting system (Xero) and emailing to clients
  • Debt collection - ensure all receivables are banked in a timely manner
  • Checking and processing staff cash expenses
  • Company credit cards - checking expenses incurred are in line with company policy and posting them on (Xero)
  • Reconcile the bank accounts on Xero
Experience, knowledge and skills required
  • Experience in an office management role ( 2 years)
  • Exposure to working closely / supporting an accounts or finance team
  • Ability to work well under pressure
  • Proficient in using the full Microsoft Office suite, including Word, PowerPoint, Outlook
  • Strong communication skills
  • Ability to work in a standalone role
  • Strong administration skills
  • Experience using Salesforce - Desirable
  • Experience using Xero, Sage, Quickbooks - Desirable
Personal Attributes
  • Excellent organisational, planning and prioritisation skills
  • Ability to communicate effectively with people at all levels
  • Personable and confident, able to build relationships
  • Resilient and calm under pressure
  • Adaptable and flexible approach
  • Pro-active and takes initiative
Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

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