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PA to 2 Executive Directors

Charity People
Job LocationLondon
EducationNot Mentioned
Salary£35,000 - £39,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeTemporary , full-time

Job Description

Personal Assistant to 2 Executive DirectorsHourly Pay: Up to £21.43 plus £2.59 per hour holiday pay (equivalent to a full-time annual salary of £39,000) Depending on ExperienceHours of Work: 9:00 - 17:00, 35 hours per weekDuration: Initially temporary for 3 months with a view to go permanent for the right candidateLocation: LondonHybrid Working: 2 to 3 days per week in the office based on the needs of the Executive DirectorsAre you an experienced PA with a knack for juggling complex tasks and supporting high-profile stakeholdersCharity People are thrilled to be partnering with a professional body based in London. We are seeking an experienced and proactive PA to ensure the smooth and efficient running of the executive team.Key Responsibilities:

  • Manage complex diaries, coordinating meetings with a range of internal and external stakeholders, including high-profile individuals.
  • Liaise daily with the Executive Directors, prioritising tasks and acting as a gatekeeper for external contacts.
  • Assist in managing inboxes, crafting and responding to emails on behalf of the Executive Directors.
  • Review board papers, ensuring accuracy in grammar and spelling.
  • Act as an internal liaison, working with teams to meet deadlines and organise briefings ahead of key meetings.
  • Support the Executive Directors day-to-day needs, keeping them on schedule and accountable for important matters.
  • Manage travel arrangements both within the UK and internationally.
  • Handle paper collateral, take minutes of meetings when required, and support other PAs as needed.
Skills, Knowledge, and Experience:The ideal candidate will have:
  • Substantial experience as a Personal Assistant in a busy senior office, including experience supporting senior executives dealing with Boards and committees.
  • Initiative, discretion, and a strong sense of confidentiality.
  • High attention to detail and a proactive, enthusiastic outlook.
  • Excellent influencing and communication skills at all levels.
  • Strong team player abilities, forging excellent relationships with colleagues.
  • Experience managing busy diaries, prioritising effectively.
  • The ability to operate in a fast-paced, complex environment with diplomacy and sensitivity.
  • Desirable experience working in a demanding Membership Body or Institute with complex Governance protocols.
  • Budget monitoring and administration experience.
  • Excellent IT skills, particularly in Microsoft Office: Excel, PowerPoint, Word, and Outlook.
Application Process:If you have the experience and the drive to excel in this role, we encourage you to apply. Please submit your CV as soon as possible, we are looking to move quickly with this role. We kindly request that candidates have no more than a 2-week notice periodto start. Shortlisted candidates can anticipate an initial telephone screening, followed by a short introductory interview via Teams with both Executive Directors.Charity People actively promotes equality, diversity and inclusion. We match charity needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities), gender, gender identity or gender reassignment, marriageand civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation. We do this because we know greater diversity will lead to even greater results for the charities we work with.

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