Operations Administrative Assistant

Job Description

Job Title: Operations Administrative AssistantLocation: LondonSalary: £14.15 p/hJob Type: Permanent - Part TimeAbout Morden College:Morden College is a charity dedicated to enabling a life-lived independence for the older people they provide homes for, through life, as they grow older. Morden College has enriched the lives of its residents as well as their families, over the last 300years. The Charitys core purpose is to provide older people who are in need with a home for life within its beautiful grounds, with amazing facilities and surrounded by its caring people, who work tirelessly to provide the highest quality of care.Our most valuable resource are the people within Morden College; they provide the supportive, caring and inclusive environment both for colleagues and for our Residents. Our Culture encourages and supports creativity, celebrates our differences and the similaritiesthat draw us together as a community and promote the highest standards of individual behaviour and accountability in everything we do.JOB PURPOSETo provide efficient administration support services and secretarial services to the Operations Department and the wider College, to ensure that residents receive a high standard of service.KEY RESPONSIBILTIES AND DUTIES

• To ensure that customers* College wide benefit from accurate administration support services and friendly, courteous, efficient and professional levels of service delivery.
• To liaise and collaborate with colleagues to plan time and activities that ensure all duties are fully covered.
• To maintain confidentiality and to provide secretarial support as required to the Operations Department leadership team, including but not limited to managing diaries; scheduling appointments and meetings; recording meetings; circulating agendas and minutes,raising Requisition and Purchase orders; and other associated duties.
• To provide shared cover with other Admin colleagues in respect of recording meetings and other similar duties.
• To provide support and assistance in maintaining systems and registers to ensure that relevant and accurate information is recorded in a timely manner and communicated to residents, colleagues, suppliers and others as appropriate.
• To provide Admin support to the Hospitality Department in terms of menu production and invoicing.
• To provide Admin support to the Health & Safety Officer in terms of file management, updating records and notice boards.
• To provide Admin support to the Operations Director including diary management, liaison with residents, contractors, suppliers and colleagues; and associated duties.
• To provide occasional cover in the absence of Operations Property team in respect of monitoring the Maintenance portal and liaising with other agencies as appropriate.
• To produce schedules, reports, journals and publications as may be requested from time to time and to maintain records of the Operations Department leadership team annual leave.
• To maintain both hardcopy and electronic files in a systematic manner and in line with GDPR requirements.
• To support and promote any service delivery programme the College may adopt. *Customers are defined as residents, beneficiaries, relatives, visitors and colleagues.

SKILLS, QUALIFICATIONS AND EXPERIENCE

• GCSE or equivalent English and Mathematics
• NVQ/C&G Administration (Desirable)
• Proven experience in a busy office environment
• Proficiency in Microsoft Excel
• Ability to quickly learn and navigate new systems
• Exceptional administrative and organisational skills
• Efficient time management skills to handle multiple tasks, and prioritise workload effectively
• Excellent communication and customer service skills
• A high level of discretion and confidentiality

BENEFITSWe will provide you with Enhanced Annual Leave; CPD opportunities through a generous learning and development budget; Career Development Opportunities; Online Wellness Hub; Health Assessments; Free Perks and Discounts; Employee Assistance Programme; Discountson food and drinks in our Café; Enhanced Pension; Life Assurance; Employee Referral Scheme; EV charging points available; Free on-site parking.Please click APPLY to be redirected to our website to complete an application.Candidates with the relevant experience and job titles of: Office Assistant, Office Administrator, Office Admin, Administrator, Admin, Office Associate, Office Support, General Admin, Executive Assistant, may also be considered for this role.

Keyskills :
AdminGeneral AdminOffice AdministratorOffice SupportExecutive AssistantAdministratorOffice AssistantOffice AdminOffice Associate