Office Manager

Job Description

Our client is seeking an experienced Office Manager. Experience within a similar hands-on Office Management position. To start asap on a temp basis; Temp-perm for the right person; 30-35K £17-20an hourOffice ManagerOur client is seeking an experienced Office Manager; on a Temp basis to start asap; whilst they recruit perm; could be perm for the right person £17-£20 an hour based on £30-35 Perm salary Working under the Head of Finance and Operations, the Office Manager will ensure that we provide a safe and welcoming workspace for all our staff and visitors, with all the equipment, supplies, services and infrastructure we require to go about our daily workwithout interruption. Who will you be working forA distinguished academic institution in the health sector who focus on offering training, research opportunities and advice to their members in the United Kingdom. This institution is passionate about maintaining the standards of healthcare provision in theU.KWhat does the role consist of* Coordinating the maintenance and procurement of all incoming services and utilities.* Management of the Colleges cleaning arrangements, which includes: * managing on-site staff and coordinating with Client Support Manager* coordination of waste management services and ensuring recycling is maximized* coordinating additional or specialist cleaning operations* ensuring COSHH compliance.* Management of the postal contract, including operating and maintaining the franking machine and liaising with Royal Mail for special arrangements or services.* Line manage the Colleges Receptionist who is responsible for * organising hotel, courier and travel arrangements* management of the online room booking system* ordering stationery and catering supplies* Management of venue hire, including: * coordinating with external agencies and individuals requesting meeting space to ensure accurate bookings and invoicing* Oversight of the Colleges catering arrangements, including: * management of on-site catering staffs performance* ensuring the catering schedule is accurate and up-to-date* coordinating the catering contract renewal* With advice from our suppliers, management of internal systems such as the Building Management System, Access Control, CCTV, Fire Alarm, Intruder Alarm, Lifts etc.* Management of all maintenance contracts, including M&E, MFDs, postage equipment, water systems, plants, building maintenance etc.* Health and Safety - working in conjunction with the Colleges Health and Safety consultants: * ensure compliance with legislation & organise and carrying out risk assessments* arrange appropriate testing for the fire alarm system, emergency lighting, refuge alarm, lightning protection, PAT, FWT, fire extinguishers or any other health and safety-related system* Ensure the observance of managing safe working methods and recording and reporting any incidents by the appropriate Incident/accident report forms* organising specific training for first aiders and fire wardens.* Work with the Head of Finance and Operations to: * Manage, office and FM related contracts - including for catering, cleaning, post, etc* Responsible for building and homeworking inductions for all new starters including key health & safety information.* Provide absence cover for the Colleges Receptionist duties when they are absent.About you* Suitable experience of a Office Management role with an emphasis on customer or client service.* Experience of managing services such as utilities, building maintenance, fabric refurbishment, office furniture and equipment.* Experience of managing front of house staff and processes.Works well under pressure and can be flexible with demands and priorities.