Office Manager

Job Description

Globe Locums is a Framework approved, leading clinician led healthcare recruitment business based in central London providing medical professionals, for short- and long-term contracts throughout the UK utilising a global pipeline.With over ten years experience, passionate about teamwork, transparency, quality and customer service, you will join an established successful recruitment business with ambitious growth plans and receive a competitive salary.If you are experienced in office management, ICT/Telephony administration, excel in problem solving and organisation, tenacious in approach and thrive in fast-paced working environments with diverse responsibilities where no day is the same, wed love tohear from you.Benefits include Optimise Health Plan to support your health and wellbeing, discounted gym membership, access to showers, dress down Fridays, celebration fizzy Fridays, spin the wheel competitions, and annual Company Summer events.Key Results To maintain a safe and successfully operational workplace with the required ICT, resources and welfare facilities to enable staff to effectively undertake their duties.Provide excellent customer service and timely solutions for staff regarding office/ICT related matters.Facilitate continuous improvements involving health and safety and the companys sustainable environmental footprint.Increase efficiencies and financial savings for office/facilities/ICT related operations.Continually develop and grow your knowledge and understanding of the office manager role and relevant legislation in order to enhance your personal credibility to best support the company.Key Responsibilities Day to day responsibilities are diverse but broadly encompass:ICT

• Ensuring all new starter workstations are set up and fully operational with required computer/telephone hardware/software and any relevant equipment.
• Key point of contact internally and external liaising with our ICT, Telephony and software service providers, to resolve day to day, short, long term issues and contributing to service review meetings as necessary.
• Ensuring all leaver ICT/Telephony accounts and software access are closed down, disabled and actioned accordingly, in a timely manner.
• Organising and reporting secure recycling/disposal of retired computers and related electronic equipment.

H&S

• Maintaining a safe, clean, tidy and comfortable office workplace including the server and store rooms and reporting/resolving any technical faults concerning fixtures and fittings.
• Ensuring the office H&S and fire risk assessments are undertaken and/or updated annually implementing appropriate safety measures and monthly office inspections completed.
• Undertaking individual Display Screen Equipment (DSE) risk assessments and required remedial action.

Facilities

• Ensuring general office equipment is fully functional and any broken items are remedied or disposed of/recycled in a timely manner.
• Managing the office supplier relationships and contracts ensuring best quality and best value, e.g. company mobile phone providers, cleaning, waste disposal, photocopier/printer, MyFax, security camera/alarms, air conditioning service contractors, officeplants, window cleaning and utilities.
• Monitoring and maintaining required stationary stock levels, franking/postage needs and office consumables and supplies.

Data Protection

• Managing the Data Protection mailbox and responding to emails received in line with GDPR guidelines and undertaking relevant actions accordingly, updating the marketing Campaign Monitor as appropriate.
• Running regular reports from Eclipse to identify all new candidates added to Eclipse and emailing privacy notices.

For a further information or full Job Description please get in touch.

Keyskills :
Health SafetyICTOffice ManagerOrganisational SkillsTenacious Work Ethic