Office Administrator

Job Description

We are looking for an experienced Administration Officer to join our team.Title: Office AdministratorSalary: £21,000 - £25,000, depending on experienceHours: 37.5 hours per weekPlace of work: AoD, Normand Croft School, Lillie Road, London SW6 7SRContract period: PermanentThe OrganisationAction on Disability (AoD), founded in 1979, is one of London’s leading Deaf and Disabled People’s Organisations. As we believe in the social model of disability, our values and principles embrace inclusive and accessible ways of working both internally and in all our activities, seek the participation and contribution of our members, and encourage and respect diversity.The organisation is a medium sized charity with a Board of Trustees (at least 75% is disabled trustees), 25 staff and a strong ad hoc staff and volunteer base including many with direct experience of disability - all of whom are passionate about removing the barriers that disabled people face.AoD provides five key services. These are: Youth, Employment, Welfare Benefits, Independent Living and Advocacy.The PostWe are looking for an experienced Administration Officer, someone with a real passion for organisation, excellent communication and social media skills, top notch IT skills (particularly Microsoft Office) and a really positive and proactive approach to work. Also, with a proven track record of general, office and service administration related work.No two days will be the same, and you have the type of personality that really thrives in that kind of office environment. You are able to bring order and calm, leaving everyone confident that the job will just get done’!Main Duties and ResponsibilitiesThe Office Administrator will:

1. Ensure the smooth running of the office, updating records and IT issues, office supplies, post, storage facilities, cleaning and maintenance, and standards of meeting rooms and the office in general.
2. To send out our e-newsletter (currently using Mailchimp) and post articles and stories of interest on the AoD website and social media pages.
3. Maintain accurate records on the database, (CharityLog) including AoD membership.
4. Respond to and signpost to general office enquires by phone and email.
5. Manage and check petty cash payments and reconcile monthly.
6. Assist the Finance Assistant in the processing of bill payments.
7. Organise and maintain both filing and electronic systems in relation to DBS, HR and financial administration.
8. Liaise with office contractors / service providers to ensure the efficient running of the office.
9. Arrange, facilitate and support operational team meetings, training sessions, peer support group meetings, and provide excellent administrative care and support.
10. Support recruitment through advertising vacancies and receiving/collating applications for shortlisting panel.
11. Prepare the office for new starters by getting the office and IT systems set up for them to start; preparing the staff handbook updating records etc.
12. Induct new starters into how to work safely and efficiently in the office.
13. Assist volunteers in the office, including receiving their applications.
14. Ensure health and safety procedures are followed and a safe working environment is maintained in the office. E.g. H&S marshal.
15. Undertake any other reasonable duties as identified by the line manager.

For all work:

Work in a person-centred way

Work to a high level of accuracy

Produce agreed regular monitoring and progress reports

Comply with AoD’s agreed policies and procedures.

Be computer literate and administratively self-supporting.

Undertake any other reasonable duties as identified by the line manager.

About YouThe candidate will have extensive office based administrative and social media experience in a busy team environment, be well organised and able to use their own initiative, as well as be willing to work flexibly. The candidate also has experience of working in a medium sized company, preferably a charity.The successful candidate will be required to undertake an enhanced DBS check.Deadline for the return of completed applications is 5pm on the 21st September 2020.Interviews will be held over two days on 30th September 2020.To Apply and for More Information:If you would like to apply and find out more about this position, please click the apply button. You will be directed to our website where you can complete your application for this position.No agencies please. Required skills

Filing

Secretarial Support

Health & Safety

Data and Records

Digital Work

Keyskills :
Filing Secretarial Suppt Health Safety Data and Recds Digital Wk