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Junior Office Manager

BrighterBox
Job LocationLondon
EducationNot Mentioned
Salary£24,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent, full-time

Job Description

Established sixteen years ago, this event staffing agency expanded into EMEA in 2012 and opened a US division in 2014, with great success and have growth plans in the pipeline. As an agency theyre powered by a unique blend of people, data, tech and global scale, with a high volume of experience in a number of industries.You will be reporting into the Office Operations Manager to support and oversee the administrative activities that facilitate the smooth running of an office on a day to day basis; organising people, information and other resources. You will be at the very heart of the organisation, creating and maintaining a healthy work environment to optimise their organisational effectiveness, communication and safety.Key responsibilities:

  • Overseeing office management and procedures - highlighting any foreseen problems and make suggestions for improvements
  • Demonstrate an understanding of the wider internal and external environment impacting the business
  • Undertake phone and face-to-face receptionist duties, welcoming visitors and ensuring a positive experience of first contact with company and living the companys people people’ value
  • Be the main point of contact with the landlord’s agents
  • Work with the Office Operations Manager to ensure a safe and healthy office environment
  • Support finance department with basic processing and admin support as required
  • Support with IT/tech troubleshoot and administrative management of the company’s platforms
  • Improve the office condition and arrange necessary repairs (aesthetics and equipment)
  • Maintaining the appearance of the office, keeping common areas, meeting rooms, kitchens clean and tidy at all time
  • Coordinate and oversee the cleaning team
  • Order groceries, stationery, equipment, and cleaning supplies when needed
  • Ensure kitchen it is fully stocked with communal milks, teas, coffees, tissue paper
  • Bathroom maintenance - ensure toilet paper, soap and air fresheners are stocked up
  • Work together with the Operations team to update and maintain office policies as necessary
  • Maintaining relationship and negotiating with office vendors and service providers
  • Work within the office budget allocated, ensuring accurate and timely reporting
  • Accept and sort mail and deliveries, assisting with receiving pallets
  • Arrange postage and couriers
  • Support the planning of events and supporting office social activities
  • Assist with employee onboarding (recruitment, inductions, training, allocation of equipment, keys etc).
  • Manage internal and external meeting room preparation and availability
  • Co-ordinate any training and development requirements identified
  • Corporate card management and reconciliation, reporting expenses to Office Operations Manager
  • Assist in ad hoc administration tasks as needed, including booking travel and hotels
  • Update all trackers for employees, contact and equipment
  • Maintain meeting rooms and ensure all equipment is in working order and have the required software updates
  • Water and feed the office plants
    • Required skills and experience:
  • Previous customer service or admin experience required in a fast-paced, growing business
  • Smart, vibrant, enthusiastic and personable
  • Inquisitive and proactive with excellent communications skills
  • Ability to work under own initiative with minimal supervision
  • Leading by example, direct communication, and good emotional intelligence
  • Excellent organisational and analytical mind with a problem-solving aptitude
  • Outstanding attention to detail and proven problem-solving ability
  • Good knowledge of MS Office
  • Familiarity with communication applications such as Zoom/Slack/Asana
  • Above all else, willing to learn!
    • Required skills
  • Office Management
  • Office Operations
  • Administrative Activities
  • Receptionist Duties

    • Keyskills :
    Office Management Office Operations Administrative Activities Receptionist Duties

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