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| Job Location | London |
| Education | Not Mentioned |
| Salary | 35,000 - 39,000 per annum |
| Industry | Not Mentioned |
| Functional Area | Not Mentioned |
| Job Type | Permanent , full-time |
Owen Reed is looking to recruit a professional and forward-thinking Legal Secretary to join a top law firm near Mayfair. The Legal Sec will report to the Secretarial Team Leader under Secretarial Service Department.Hours: 8.30 am - 6.30 pm on a shift basis, working 7 hours a dayResponsibilities: Take ownership of, and manage, the workflow from the team and delegate/work with central support departments as appropriate Proactively and accurately monitor/oversee inboxes on the teams behalf during absence, as agreed with (e.g. Associates) Proactively and accurately monitor/oversee calendars, set up all meetings and related logistics, and ensure all arrangements are made (rooms booked and calendars updated with changes) Prepare, edit and proofread all work; adhere to house style with attention to detail and a focus on quality Work closely and effectively with Executive Assistants, central teams and in collaboration with other Legal Secretaries, providing support in cases of holidays and absences Respond to tasks promptly and manage deadlines to ensure expectations are managed Be an effective and professional point of contact, including managing telephone calls, taking accurate messages and being an ambassador both internally and externally for the team Manage/co-ordinate billing and compliance processes on behalf of the team, including generating bills, working closely with, and supporting, Client Administrators where necessary to ensure billing/CMI processes are followed correctly in accordance with requirements Ensure expense claims are submitted in a timely manner Use initiative and actively identify and resolve issues when they arise Demonstrate confidentiality, diplomacy and a thorough understanding of the group and clients who you supportSkills: Experience in providing a first-class legal secretarial service to a busy team within a professional environment Excellent verbal and written communication skills Supports and adapts to change Eager to develop within the role and enhance skills, including anticipating needs and thinking ahead Proactive approach with an ability to understand and interpret what the team needs Enthusiasm and resilience to cope with a busy role Highly developed communication skills, updating group when delays may occur Good organisation and prioritisation skills, working to deadlines Diplomatic, with good judgement Flexible with a positive and committed attitude Ability to communicate clearly and concisely Organised manner with the ability to prioritise workload and deliver deadlines Motivated and proactive with a can-do approach Client service focus Team player with the ability to interact and build relationships with people at all levels Calm and efficient under pressure Punctual, flexible and responsive approach to work Advanced knowledge of MS Office, together with a minimum typing speed of 60 wpm.
Keyskills :
Document ManagementLegalSecretarialSecretarial SkillsLegal Service