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Junior EA - Executive Team

Job LocationLondon
EducationNot Mentioned
Salary£40,000 - £55,000 per annum, negotiable
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent, full-time or part-time

Job Description

Our client a leading Financial Services Company is looking for a Junior EA, to support the Executive Team. The role of Junior EA is to provide administrative support to the Executive Assistant, CEO and members of the Senior management team.You could be supporting multiple people, so it is important that you have the ability to juggle tasks and understand different working styles, as well as handling last minute requests. Duties will include extensive diary and travel management, covering forthe Executive Assistant during holiday and absence, assisting with meetings and events, document management and providing general administrative support.This role is fully office-based in a modern office in the heart of the West End.Key Responsibilities:

  • Booking meeting rooms for the team - ensuring no double booking
  • Organising & sending meeting invites & booking video call meetings for the team
  • Ensuring all boardrooms are kept clean & tidy - especially after guests have left
  • Ensuring all boardrooms are stocked with notepads, pens etc
  • Offering daily support to senior team members - as & when required
  • Meeting preparation / agendas / minute taking
  • Assisting with weekly & monthly reporting
  • Monitoring email accounts & ensuring tasks are completed within the four-hour turnaround time
  • Providing support to the CEO
  • Monitoring multiple email accounts
  • Taking dictation responses to emails directly from CEO
  • Preparing meeting notes
  • Maintaining holiday/sickness spreadsheet for teams reporting directly to CEO
  • Obtaining weekly feedback reports from team for CEO
  • To assist with administrative duties when holiday/sickness cover is required
  • Assisting with event management
  • Booking team travel and accommodation
  • Ensuring tickets, directions, dress codes are advised in advance
Role Requirements:
  • Recent demonstrable experience supporting multiple individuals with extensive diary and travel management preferred
  • Experience working within Financial Services required
  • Providing a high-quality of work, with a proactive attitude
  • Warm and personable attitude
  • Being able to work at pace without errors
  • Articulate
  • Proficient with all MS Office packages
  • Accuracy and attention to detail
  • Organisational and time management skills
  • Outstanding verbal and written communication skills
  • Proficiency in filing and paper management
  • Excellent problem-solving skills, the ability to research and an aptitude for helping other people
  • Self-motivated
Required skills
  • Administrative Support
  • CEO
  • Diary Management
  • Financial Services
  • Time Management
  • Travel Management
  • Executive Team
  • Minute Taking

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