Information Governance Team Administrator

Job Description

Information Governance Team Administrator £30,318 pa plus excellent benefitsLondon WC1 and home-based35 hours per week, full-timeFixed-term contract for one yearAs Information Governance Team Administrator you will provide administrative support to the Information Governance team, within the Digital Division of the College, which oversees Information Compliance, the College’s historical Archives, the records managementfunction and information security (non-technical).The Information Governance Team Administrator is a crucial role at the College as you will be the first point of contact for internal and external information governance enquiries and be responsible for providing advice on routine matters, whilst also providingday-to-day functional support to the team.Reporting to the Head of Information Governance, you will be involved in supporting all aspects of information compliance and will help to embed the Information Governance framework, creating and promoting relevant guidance and practices.You will assist the Archivist and Records Manager in the preservation and conservation of collections, undertaking archive accessioning, basic listing and cataloguing, whilst also supervising archive readers (appointment only service) and advising researcherson basic copyright issues relating to the college archive. You will support the Archivist and Records Manager with records management duties, such as providing administrative support for annual reviews, the off-site storage service and the college’s MicrosoftEDRMS.Degree qualified or with a background in a similar role, you will have some previous experience of working in compliance, archives or records management and have a basic understanding of Data Protection legislation and PECR.With a willingness to learn about information governance, you should have strong IT skills including Microsoft Office, along with excellent written and oral communication skills and the ability to communicate at all levels. You will also have an excellentattention to detail with a methodical approach to work.You should have excellent interpersonal skills and be able to act independently without supervision for routine requests, confident in using your initiative to resolve problems, whilst understanding when to escalate issues appropriately. You will have excellentorganisational skills with the ability to manage conflicting demands and competing deadlines, prioritising workloads. You will also be required to undertake manual handling.Experience of responding to data protection rights requests along with experience of completing the NHS DSP toolkit would be desirable but not essential.The Royal College of Paediatrics and Child Health sets and maintains standards for the education and training of all doctors working in paediatrics and child health in the UK. We advocate on child health issues at home and internationally. Additionally,through a variety of activities, the College influences the quality of medical practice for children in hospital and in the community.The RCPCH has more than 21,000 members and fellows and employs around 170 staff, most of whom work in our London office in Holborn. The RCPCH wants to represent all the communities we serve. Appointment will be made solely on merit. However, theCollege is particularly keen to receive applications from Black, Asian and minority ethnic candidates, and/or candidates with a disability who are currently under-represented at this level of the organisation.The College operates a flexible and modern working policy, whereby our colleagues work in the office for a minimum of 40% over a 4 week cycle and the remainder from home.Closing date: 7 January 2024