Hybrid - HR Payroll & Benefits Administrator

Job Description

HR Payroll & Benefits Administrator, LondonResource solutions are currently on the look out for an experienced HR Payroll & Benefits to join a very busy team based in London. We are keen to speak with candidates who have a real wealth of experience working within the HR function of a large businessdealing with all things Payroll, Benefits and general HR duties. The successful candidate will report directly inot the Compensation & Benefits Manger and will have a vital part in ensuring everything runs smoothly in the area for all employees across thebusiness.The mission of HR UK is to provide a responsive, business aligned HR service to employees and businesses. Working with Senior Management and Head Office to implement the HR strategy for reward for our clients UK employees. Administering processes to ensurethey meet the appropriate governance and control in all HR activities.Payroll

• Manage the monthly payroll process. Ensuring payroll information is sent to the external payroll provider on a timely basis (and in line with strict authorisation controls), payroll is checked and the salary account is funded to ensure that salary paymentscan be made.
• Ensure payroll submissions are accurate, and be accountable for its accuracy
• Ensure all changes are entered accurately and in a timely basis on the payroll database
• Process monthly payments in relation to Childcare Vouchers and Give As You Earn
• Ensure all Expat invoices made through account payable are grossed up through payroll
• Ensure all Expat payments are made through HSBC in a timely manner
• Maintain/monitor the relationship with payroll provider and escalate any service related issues as appropriate.

Benefits & Pension

• Carry out the administration with regards to the day-to-day running of the benefits programme
• Ensure changes to benefits are correctly applied on payroll
• Ensure the schemes premiums are paid in a timely mannerDeliver the new joiner benefits induction presentation.
• Ensure all new joiners pension are processed correctly on payroll
• Ensure monthly payments are loaded into the Aegon site for payment
• Administration relating to thePension Governance meetings on a quarterly basis, e.g. diary management and ensuring all handouts distributed in a timely manner

General HR Administration, for example:

• Leavers: Co-ordinating the leavers procedures e.g. production of letters; checking leaving details (pension, loans, etc.), notifying payroll, sending out the exit questionnaire and booking the exit interview
• Maternity leave: Schedule maternity leavers meetings, prepare maternity leavers letters etc. support with holiday queries, calculations and annual carry forward processes
• Global Mobility: Coordinate the process with the Global Expat Centre for all Inpats/Expats and Short term assignments, ensuring all documentation and housing is in place before the assignment commences
• Cover for HR Administrator in times of high volumes or absence

Reporting and Operations

• Extracting, accurately presenting monthly or periodic HR queries and reports including;

o Headcount reports,o Business dashboardso Co-ordination of the monthly Risk dashboardo Sickness and absence reportingo Business Continuity reporting including the call cascade listing and headcount sheets.

• Co-ordinate and maintain the contracts for HR service providers in line with the Procurement policy.
• Creating and maintaining the HR Connections page
• Responsible for the processing of all HR related invoices

Annual/On-going HR Activities:

• Assist with the administration relating to the annual review of the flexible benefits program
• Assist with Tax year end administration

Knowledge & Experience

• Strong financial/analytical background (at least part qualified or similar level by experience)
• Professional manner at all times, with a good ability to interact with all levels of management, staff and suppliers
• Intermediate Excel skills
• Strong communicator, organisational and time management skills are essential
• Quick learner
• Working knowledge of HR systems and the administration around this
• Working knowledge of ADP Freedom
• Good understanding of HMRC rules
• Accurate and attentive to detail
• Able to respond quickly and patiently to requests from the business
• Customer minded and excellent service orientation
• It is vital that the job holder has a methodical and organised approach to their work and is very deadline focused
• Excellent team player with a strong focus on working together to achieve results
• Logical thinker, with the ability to quickly grasp processes and understand how this learning can be translated to other activities
• Report writing skills
• Experience of liaising with external service providers for HR, pension and flex benefits in particular

If this sounds like you then please do not hesitate and apply by submitting your CV on the first instance.