Governance Coordinator

Job Description

Location : Hybrid,UKThe roleThe post of Governance Coordinator is a key member of the Corporate Services Directorate responsible for ensuring that oru client and Committees are supported to carry out their role. This involves

• Working with the Chair and Chief Executive on setting meeting agendas; supporting members with their travel and other requirements; and Commissioning and coordinating papers and other information for them and Committee meetings; ensuring that meetings runsmoothly;
• Taking clear and concise meeting minutes and actions arising and ensure these are actioned accordingly
• Provide Executive Assistant support to the Chief Executive and Registrar and Chair of theirs

The job description and person specification can be found in Annex A. 5 of 10Their working arrangements They currently operates a flexible hybrid working arrangement.Their staff work from home and are expected to work from the office 1-2 days per week. This willvary depending on a range of factors, in discussion with the team Director.Salary & BenefitsThe salary level for this post is £30,450 per year. They do not operate a performance-related pay system.Learning and Development: They invests in its employee learning and development, and you will benefit from organisational and tailored development programmes.Pension: The pension scheme offered by they are TPT Retirement Solutions, one of the leading workplace pension funds, with over 2,600 organisations and 350,000 members. It is a non-contributory scheme. They will pay a sum equivalent to 10% of your grosssalary into the plan, or a pension nominated by you.Life Cover (Assurance): Available to Members of their pension scheme at 3 x annual salaryLeave: Their annual leave allowance is 29 days, with three days of that allowance to be taken between Christmas and New Year as the office is closed.Other: Season ticket loan, bicycle loan, professional fees, eye test costsTheir valuesTheir employees and them have worked together to create the following values:

• Togetherness: work as a team in them and others, appreciate diversity, listen effectively and support each other.
• Achievement: work toward a common goal, encourage and support each other, foster improvement, innovation and celebrate success.
• Accountability: to take responsibility, use resources wisely and set clear, attainable targets.
• Integrity: communicate openly and honestly, build mutual respect and trust, having an open mind to reflect and learn lessons.

• a covering letter (a maximum of two sides A4 and a minimum font size 12pt) indicating how your skills and experience match the essential and desirable requirements of the person specification.
• a Curriculum Vitae (a maximum of three sides A4 and minimum font size 12pt) with education and professional qualifications and full employment history. It must include the contact details of one personal and one professional referee.
• Their equality and diversity monitoring form (Annex B). 7 of 10

Job PurposeThe Governance Coordinator is a key member of the Corporate Services Directorate and is responsible for ensuring the effective administration of them and its Committees. The post holder will support both the Chair and Chief Executive and Registrar to ensurethe effective conduct of them and its governance processes.Main Duties

• Responsible for the planning, organisation and quality assurance of the processes underpinning Council and Committee meetings
• Produce high quality minutes of Council and Committee meetings, matters arising and action logs that can be acted upon.
• Provide executive assistant support to the Chair and CER, communicating well and taking responsibility for delegated actions
• Establish an annual plan for meetings: confirming Members availability, the booking of meeting rooms and other aspects contributing to the smooth running of meetings
• Act as the first point of contact for members managing calls and correspondence ensuring that the appropriate action is taken and followed through
• With Chairs, organise Members appraisal meetings ensuring selfassessments are completed and documentation stored appropriately
• Support the recruitment to Council and Committee positions preparing recruitment packs; organising marketing; liaising with applicants and maintaining good records.
• Maintain and prepare reports in respect of Declaration of Interests, receipt of gifts and hospitality
• Carry out office management tasks on a routine basis - this includes routine financial administration, stationery ordering, office supplies and liaising with building managers to ensure smooth arrangements are in place relating to matters including facilities,health and safety and meeting room arrangements 8 of 10
• Update their website on matters applicable to the role - for example the publishing of notice of meetings, minutes and member biographies and so on
• Provide administrative support to the Directors in recruitment including circulating invitations for interview, scheduling interviews, and maintaining record-keeping
• Maintain the learning management system database by updating user database and allocation of mandatory training

Keyskills :
AppraisalGovernanceOffice ManagementQuality AssuranceLearning Management