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Float Executive Assistant

eFinancialCareers
Job LocationLondon
EducationNot Mentioned
SalaryCompetitive salary
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent , full-time Work from home

Job Description

Our investment banking client has been present in the UK for more than 150 years, theyre a long-term partner to British business. Today, the Group is formed of 10 divisions and employs 9,300 staff based in 21 core locations right across the country. Theirrole is simply stated: help clients achieve their goals by combining local know-how and global reach. In so doing, they seek to make a positive, sustainable contribution to both the UK economy and society. On behalf of this organisation, AMS are looking for a Float Executive Assistant for a 12 month contract based in Marylebone - 5 days per week in the office with flexibility to work 1 day per week at home after training.Purpose of the Role:To provide seamless administrative and secretarial support to senior executives including diary, expenses and inbox management. This is a maternity cover role and you will be required to undergo up to 4 weeks on the job training where you will be officed based5 days per week - after training you can work from home 1 day per week. Hours are 40 per week and are flexible in terms of start and finish time. Responsibilities of the role:

  • Extensive inbox, travel and diary management to allocated Head and their Senior Managers.
  • Organisation of meetings including documentation preparation and invitations.
  • Arranging and attending the weekly management meeting: producing the agenda and distributing it via email/SharePoint.
  • Managing and filtering all incoming calls.
  • Providing cover for other Executive Assistants and supporting their managers when required
  • Photocopying and filing and ad hoc projects.
What we require from the candidate:
  • The ability to closely collaborate with the other Executive Assistants to ensure a consistent and streamlined service is provided across all teams globally.
  • Active participation as a team player with a confident and friendly manner.
  • Intermediate to advanced level skills in MS Office
  • The ability to undertake a number of tasks simultaneously is essential as well as the ability to work under considerable pressure whilst remaining calm and focused.
  • A background that includes supporting several managers and not only 1 to 1 support.
Next stepsIf you are interested in applying for this position and meet the criteria outlined above, please click the link to apply and we will contact you with an update in due course. This client will only accept workers operating via an Umbrella or PAYE engagement model.AMS, a Recruitment Process Outsourcing Company, may in the delivery of some of its services be deemed to operate as an Employment Agency or an Employment Business.

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