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Finance Assistant £15.32ph plus Hol Pay Central London

Gray & Associates Recruitment Services
Job LocationLondon
EducationNot Mentioned
Salary£15.32 per hour
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeTemporary, full-time

Job Description

Finance Assistant - £15.32ph plus Hol Pay - Central LondonStart 9th June 2021 for six months initiallyMAIN PURPOSE OF THE JOB

  • Responsible for a variety of finance and administrative duties within the Office, including dealing with general enquires, receipting, banking and reconciling of income, processing income and expenditure data, reconciling accounts, administering deposits and refunds.
  • Assisting the Finance Manager with the provision of accounting services.
    • DUTIES AND RESPONSIBILITIES
  • Responsible for the receipting, recording and banking of all income received via the Accommodation Office and ensuring all such income is updated on the accounting systems and the student accommodation database, StarRez, in a timely manner.
  • Reconcile online payments received on a daily basis, downloading from proprietary banking software, and referencing all receipts on the Residences bank statement.
  • Receipt and reconcile sundry income received in the bank account e.g., from laundry services.
  • Assist with routine purchase ledger procedures, including raising requisitions and receipting and processing invoices.
  • Administer procedures relating to deposits and refunds.
  • Reconcile all local systems within the central Finance Systems, including the Residences bank account, the refund suspense account, deposits held, unidentified income and commercial booking records.
  • Support the Finance Manager with the provision of accounting services as required including the production of budgets, monthly management information and analysis, and yearend accounts.
  • Prepare journals for accruals, prepayments, recharges and deferrals to ensure that all income and expenditure is reported in the correct period.
  • Assist the Finance Manager with resolution of issues, offering feedback and updates, both written and verbal, on the progress of outstanding issues.
  • Support a comprehensive reception service to the client base of students, visitors, contractors and staff, including the provision of effective information, direction and communication in a welcoming manner, face to face, by telephone, email and via social channels. Dealing with related enquiries and escalating where needed. Effectively signposting and making referrals to relevant colleagues on issues such as invoicing, debt management, deposits and payments, whilst continually demonstrating the ability to maintain confidentiality.
  • Provide general administrative support the during the application and allocation cycle, as required during peak operational periods.
  • Maintain records in accordance with the policy on General Data Protection Regulation (GDPR).
  • Contribute to team meetings.
  • Actively support and participate in customer experience initiatives.
    • PERSON SPECIFICATION
  • Knowledge and practical experience of basic financial procedures and accounting for e.g., accounts payable/receivable; maintaining General Ledgers, Purchase Ledgers, ordering/receipting and payments.
  • Computer-literate, familiar with MS Office software packages, including word processing, use of spreadsheets and working with central finance IT systems.
  • Preparing income and revenue budgets; basic financial reporting including variance reports.
  • Excellent customer focused interpersonal and communication skills to clearly and effectively interact with colleagues and customers on a number of levels throughout the organisation and external individuals and groups.
  • Highly numerate with excellent attention to detail.
  • Experience of working in Higher Education.
  • Excellent written, verbal and numeric communication skills with a good command of English language and the ability to keep accurate records.
  • Strong organisational skills and the ability to prioritise in times of competing demands.
  • Able to work as part of a team, able to cope with a variety of work, showing ability to seek advice from others when needed.
    • Due to time constraints and the number of applications we will only be able to respond personally to successful candidates. Hopefully you will be one of those. If not please do feel free to send your CV again for any other positions that are of interest.Gray & Associates is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity. Required skills
  • Administrative Support
  • Financial Reporting
  • Invoicing
  • Purchase Ledger
  • Spreadsheets

    • Keyskills :
    Administrative Suppt Financial Repting Invoicing Purchase Ledger Spreadsheets

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