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Executive Assistant to Communications Team

Insight
Job LocationLondon
EducationNot Mentioned
Salary£45,000 - £50,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent, full-time or part-time

Job Description

LONDON - HybridTEAM EXECUTIVE ASSISTANTUP TO £50,000 + BONUS + EXCELLENT BENEFITSWorking for an Oil & Gas Company in London who offer hybrid working and excellent benefits.You will provide business support for the Communications function. Although this role is based in London, it will support the Communications teams.

  • Provide Comms team support for all Finance and Supply Chain processes, including management of purchasing via SAP.
  • Provide administrative support for charitable and sponsorship events/dinners and requests, supporting the team.
  • Manage all admin for charitable giving corporate processes.
  • Provide administrative support for the Communications function, including (but not restricted to) booking rooms/organising arrangements for team days/meetings, meetings with agencies, media training, CART training, filming and photography sessions.
  • Provide administrative support for events, in particular co-ordinating travel and hotel bookings, working closely with EAs.
  • Provide comms support, including publishing content on the intranet & Viva engage and on external comms channels.
  • Provide support updating the intranet and website, working with comms advisers.
  • Support the team with coordinating the production and delivery of communications and marketing materials, liaising with suppliers.
  • Manage the company’s subscriptions to media outlets. Arrange access to various publications for senior leaders. Manage the process for newspaper and copyright licensing.
  • Manage subscriptions.
  • Provide budget support, in particular with the invoicing process. Raise e cards for corporate gifts and other items as required, for approval by senior team members.
  • Support the VP Communications with diary and travel bookings when required.
  • Fulfil the role of log taker as part of Corporate Affairs Response Team (CART) during incidents. Training will be provided.
  • Update external comms media lists, supplier lists and CART procedures with the latest contact details for external organisations and stakeholder lists.
  • Support the team with hotel and travel bookings as required.
  • Any other activities which the company may reasonably require.
Experience
  • Experience of SAP (essential) BMS and SharePoint (desirable).
  • Excellent administrative and organisational skills, supporting busy multi-disciplinary teams.
  • Strong and proven Microsoft PowerPoint, Word, Excel and Teams skills is essential.
  • Writing and editing skills.
  • Experience of publishing material is desirable.
  • Experience working with Communications team is desirable.
  • Strong attention to detail.
  • Strong interpersonal skills.
  • Diary management experience.
  • Ability to work effectively as part of a team. Team player with a can-do attitude.
  • Tact and diplomacy.
  • Ability to adapt and be flexible to changing situations.

Keyskills :
Diary Management Event Management Invoicing Marketing Communications SAP

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