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Executive Assistant

Rockit Recruitment Ltd
Job LocationLondon
EducationNot Mentioned
Salary35,000 - 42,000 per annum, inc benefits
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeContract , full-time Work from home9 to 12 Month Maternity Cover

Job Description

SUMMARYA leading marketing service provider are seeking a highly-experienced Executive Assistant on a Fixed Term Contract to support senior level executives. The candidate will be able to actively and strategically understand the governance and business structureand provide strategic calendar management support. Along with performing administrative duties such as, but not limited to, scheduling internal and external meetings. The candidate will also assist with booking travel, preparing & submitting expense reportsvia Concur and reserving conference rooms. Light personal work such as ordering food/gifts or coordinating personal appointments may be required. The Executive Assistant would also help with the occasional setup of breakfast and lunch meetings. He or she willbe working in the Corporate Services team assisting with other projects as needed and it is essential that this person be a team player who works well with others.KEY RESPONSIBILITIES of the Executive Assistant

  • Actively and strategically understanding the governance and business structure, providing strategic calendar management support
  • Supporting with events, when necessary
  • Assisting with the logistical side of expansion of International business when necessary, e.g. researching and sourcing new office space
  • Schedule internal and external meetings, prepare agendas, reserve conference rooms, perform research and take minutes/action points
  • Assist with task ownership - prioritise, communicate and action
  • Attend key internal meetings, take minutes, distribute action points and follow-up actions
  • Book travel, prepare & submit expense reports via Concur
  • Solve simple IT problems and contact the IT department when necessary
  • Maintain a strong working relationship with other relevant departments, including IT, Sales and PR
  • Liaise with other staff members on behalf of executives
  • Light personal work such as ordering food/gifts or coordinating personal appointments may be required
  • Help with the occasional setup of breakfast and lunch meetings
MINIMUM REQUIREMENTS for the Executive Assistant (Knowledge, Skills, Abilities)To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enableindividuals with disabilities to perform the essential functions.
  • Excellent interpersonal and organisational skills
  • Work well under pressure with tight deadlines
  • Ability to prioritise, anticipate needs and handle multiple projects successfully in a fast-paced environment
  • Personable, flexible, adaptable
  • Able to offer strategic advice to CEO as and when required
  • Excellent written and verbal communication skills
  • Attention to detail
  • Strong problem-solving skills, initiative and sense of urgency
  • Support in building a trusting and respectful culture
  • A team player who is able to integrate and collaborate with all stakeholders
  • A "no task is too small" attitude
  • Tact and good judgment in confidential situations
  • Thick-skinned and able to deal with different personalities
QUALIFICATION REQUIREMENTS
  • Strong MS Office knowledge, particularly MS Word, Outlook, Excel and PowerPoint
  • Zoom video conferencing
  • Three or more years of executive assistant experience
  • Bachelors Degree preferred
If you feel like an ideal candidate for this Executive Assistant role, then apply now with your latest CV!

Keyskills :
Administrative SupportMicrosoft OfficeOffice ManagementOrganisational SkillsConcur

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