Executive Assistant

Job Description

The TP ICAP Group is a world leading provider of market infrastructure. Our purpose is to provide clients with access to global financial and commodities markets, improving price discovery, liquidity, and distribution of data, through responsible and innovative solutions. Through our people and technology, we connect clients to superior liquidity and data solutions. The Group is home to a stable of premium brands. Collectively, TP ICAP is the largest interdealer broker in the world by revenue, the number one Energy & Commodities broker in the world, the worlds leading provider of OTC data, and an award winning all-to-alltrading platform. The Group operates from more than 60 offices in 27 countries. We are 5,300 people strong. We work as one to achieve our vision of being the worlds most trusted, innovative, liquidity and data solutions specialist. Role OverviewThe primary focus of the role will be to manage extensive diary management, complex travel arrangements and acting as an initial point of contact for all enquiries and guests. You will be calm under pressure, have a problem solving attitude and proficient withmulti-tasking. Role Responsibilities

• Complex diary management, scheduling meetings in multiple time zones and effectively resolving scheduling conflicts
• Setting meeting agendas and minute taking
• Coordinating complex travel, meeting schedules and itineraries
• Preparing, reconciling and submitting travel and corporate expenses
• Meet and greet, liaising with visitors including inter alia, analysts, shareholders, lenders
• Maintaining relationships with internal and external stakeholders at senior level
• Dealing with enquiries in the first instance - directing as necessary
• Work on presentations for the senior leadership team
• Preparing and distributing information packs and presentations
• Collating documents ahead of meetings
• Providing ad hoc cover and support to other senior leaders as required
• Providing support on technology e.g. for presentations video/tele conferencing
• Ad hoc duties as required

Experience / CompetencesEssential

• Ability to prioritise workload and multi-task, unsupervised and independently
• Personable with the ability to develop strong working relationships at all levels
• Flexible approach to work - ability to adapt to a range of tasks
• Proactive and highly engaged
• Excellent attention to detail
• Ability to work under pressure
• Advanced MS Office skills
• High level of integrity and display values in alignment with the organisations principles
• Absolute discretion and confidentiality is essential
• Willingness to take on additional responsibilities and/or new projects.
• Hands-on problem solver and team player - coordinate across departments
• Excellent organisational skills - prioritise work according to deadlines
• Confident and professional writing skills, including ability to draft correspondence on behalf of senior leaders, and knowledge of etiquette for formal correspondence
• Sensitive to other peoples work pressures
• Able to communicate effectively across all levels
• Plenty of initiative. Ability to research and find specific facts quickly
• Develop an understanding of team objectives in order to work pro-actively
• Strong computing skills: intermediate Word; PowerPoint; Outlook; Visio; Adobe
• Solid understanding of a fast paced PA position

Desired

• Previous Financial Services PA experience

Not The Perfect FitConcerned that you may not meet the criteria precisely At TP ICAP, we wholeheartedly believe in fostering inclusivity and cultivating a work environment where everyone can flourish, regardless of your personal or professional background. If you are enthusiasticabout this role but find that your experience doesnt align perfectly with every aspect of the job description, we strongly encourage you to apply. You may be the ideal candidate for this position or another opportunity within our organisation. Our dedicatedTalent Acquisition team is here to assist you in recognising how your unique skills and abilities can be a valuable contribution. Dont hesitate to take the leap and explore the possibilities. Your potential is what truly matters to us. Company StatementWe know that the best innovation happens when diverse people with different perspectives and skills work together in an inclusive atmosphere. Thats why were building a culture where everyone plays a part in making people feel welcome, ready and willing tocontribute. TP ICAP Accord - our Employee Network - is a central to this. As well as representing specific groups, TP ICAP Accord helps increase awareness, collaboration, shares best practice, and holds our firm to account for driving continuous cultural improvement. LocationUK - 135 Bishopsgate - London