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Executive Assistant

Page Personnel Secretarial & Business Support
Job LocationLondon
EducationNot Mentioned
Salary38,000 - 50,000 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent , full-time

Job Description

This Executive Assistant role will be supporting the UK Head of Investments and Business Development and their wider team of investment directors (circa 7 people). This is a fantastic opportunity for any candidate looking to solidify their position firmlywithin the Financial Services industry.Client DetailsThis City of London based client is an international real estate investment manager, with 340+ staff employed in 15 offices across Europe and Asia. They have a firm grip on the Financial Services industry, managing over 24 billion in funds, and are currentlyin a rapid growth phase, expanding their global presence as well as the products and services offered.DescriptionSome of the key responsibilities include:

  • Diary management - arranging meetings, conference calls, ensuring time is effectively managed and individuals are kept up-to-date on schedule of appointments, liaising with both internal and external clients.
  • Travel arrangements - co-coordinating bookings and producing itineraries mainly for domestic travel, and occasional international travel
  • Checking e-mails/phone messages and taking calls when any member of the team is out of the office. Ability to redirect people to others who can or may be able to help
  • Collating relevant papers for key meetings and keeping them on pending file
  • Collating information on CDD (Customer Due Diligence)
  • Typing /amending documents: letters, meeting notes, minutes, detailed reports and articles for internal and external audiences etc. and assisting with preparation of regular client reporting
  • Composition and circulation of own correspondence to relevant people
  • PowerPoint presentations - creating, editing, printing and binding
+ moreProfileA successful candidate for this Executive Assistant position will have
  • Excellent communication (written and verbal) skills, eye for detail
  • Self-starter with an ability to juggle priorities in a timely manner and use initiative under pressure
  • Excellent diary management and ability to maintain numerous diaries
  • Ability to work as part of a team as well as autonomously
  • Confidence and diplomacy
  • Someone who is diligent, professional and conscientious always
  • Demonstrable experience within a team assistant role
  • Advanced knowledge of Microsoft Office applications, notably Outlook, Word, PowerPoint, MSTeams and Excel
  • Working knowledge of day-to-day IT equipment (including PC desktop set up, AC & VC set up)
  • Contribute to a dynamic, collaborative and professional culture for a regulated property investment business
  • Experience working with large teams
  • Good geographical knowledge of the UK
Job OfferOn offer for the candidate with this Executive Assistant role is the opportunity to further develop their career with a global giant in real estate investment. Some of the fantastic benefits include:
  • Private medical insurance- eligible from date of joining
  • Permanent Health Insurance/Income protection- after 5 years service
  • Pension- First 6 months of enrolment: Employee 5%, Company 4%. After 6 months:employee 5%, company 8%
  • Life Assurance- Up to 4x salary
  • Up to 1 hour twice a month therapy/counselling session (free)
  • Study support
  • Language lessons
  • Discounted gym membership

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