Exams & Administration Officer

Job Description

Reports to: Data ManagerStart date: As soon as possibleContract: Permanent, all year aroundSalary: Grade 6 (£24,715-£30,076)Hours: 8am to 5pmThe Role To provide high quality administrative support, specifically in relation to examination data providingseamless administration services across the academy and to meet the current and future needs of the academy.You will work with members of the Business Support Team to uphold the vision and ethos of the school at all times and provide excellent customer serviceto a range of stakeholders.Key Responsibilities ExaminationsReporting to the ALT member in charge of examinations and the Data Manager, the post holder is required to: Ensure the smooth running and integrity of all systems and procedures related to publicexaminations, including the management of the examinations budget Be the front-line interface between all staff and students for the smooth running and administration of all examinations Be the designated BTEC Quality Nominee at the Academy To ensure thatall aspects of the day-to-day organisation of the examination boards requirements are fully complied with to enable the centre to maintain its examination status To keep abreast of developments in education and the corresponding changes in qualifications andassessment To provide training to individuals that carry out invigilation, ensuring that the Joint Councils Instructions for the Conduct of Examinations is followed at all times To liaise with the facilities team to ensure that facilities for students undertakingexaminations are of the highest possible standard and in line with requirements To ensure equipment and resources are stocked and quality adequately checked to be of a high standard e.g. exams table free of graffiti To liaise with Awarding Bodies to ensurethat students receive any special consideration, providing allowances for prevailing circumstances To ensure that Examination Boards/authorities are made aware of any special requirements for students/school and that appropriate provision is made To make appropriatetimetabling and room arrangements, ensuring minimal impact on teaching and learning To create and distribute examination, rooming and invigilation timetables to students and staff To manage the electronic download of results for all examination seasons andmanage the process of distribution to students To keep accurate records of examination penalty fees and arrange re-imbursement from curriculum areas and students themselves, where appropriate To oversee the implementation and maintenance of the EMA scheme,ensuring that DCSF guidelines are followed To input and analyse data using relevant examinations software, such as CMIS To liaise with teaching staff on student choice of entry to internal and public examinations and support option selection events To liaisewith Examination Boards in respect of the administration of entries, coursework requirements, the conduct of examinations and examination results To be responsible for the safekeeping and confidentiality of exam papers and completed examination work To ensurethat the accuracy of information provided to Exam Boards for examination entries, ensuring that students are aware of the Exam Boards requirements regarding their conduct whilst sitting examinations To ensure that students and parents understand the procedurein respect of appeals and results enquiries To seek to find suitable solutions to issues/problems raised by teachers, students/parents relating to examinations Monitor quality of invigilators by visiting exam rooms on a regular basis in order to ensure thatour students undertake their exams in an appropriate environment of calm and regulation. Take appropriate line management action where invigilator performance is unsatisfactory Provide statistical information regarding examination entries/results as required,including analysis where necessary To be familiar with necessary IT software relevant to the post Line management and Senior Invigilator point of call for Invigilators queries Manage the timesheets of invigilators, ensuring accuracy and timely submissionfor payment Produce all materials related to examinations including examination papers To populate the exams calendar with key examination dates and deadlinesAdministrationAs part of your role, you will be based in the Student Services office providing high-leveladministrative support to the academy. Reporting to the Student Services Office Manager, the post holder is required to: Assist the Student Services Office Manager with any administration requirements, including reception cover, reprographics support and generaladministrative duties Assist with daily attendance calls as part of our safeguarding requirements Maintain and restock reprographics resources to ensure effective and efficient daily operation Maintain public area displays to an exceptional standard, includingsupporting with the preparation of Globe Growth Populating and analysing data where required to support with the continuous improvement of practices Process exclusions as directed by the Student Services Office ManagerOther Carry out other reasonable tasksas directed by the Executive Principal, ALT and SBM To work collaboratively as a member of the Business Support Team To carry out first aid duties, if required To undertake fire marshal duties, if required To undertake exam invigilation duties To undertakelunch till duties, if required To undertake morning and afternoon playground duties, if required To be willing to undertake appropriate training in line with contractual duties To be flexible in regard to working hours Attend and support out of hours academyevents e.g. summer fair, parents evenings This job description is subject to change with the agreement of the post holderThis job description sets out the main duties of the post at the time of drafting. It cannot be read as an exhaustive list.Person Specification:Exams & Administration OfficerQualification Criteria Right to work in UK Maths and English GCSE at grade C or aboveExperience Experience of working in a school or further education setting (Desirable) Experience of running effective administrative, clerical,ideally within a school setting (Desirable) Experience in the role of an examinations officer Experience of using examination software such as the CMIS examinations modulePersonal characteristics Genuine passion and a belief in the potential of every pupilFlexible, highly organised and able to multi-task and prioritise work to meet deadlines Helpful, approachable and positive nature and ability to stay calm and diplomatic under pressure Able to take ownership of tasks and work with minimal supervision Haveexacting standards and a keen eye for detail Keen to learn and further develop own skills Exercises sound judgment, especially relating to confidentiality and discretion Excellent interpersonal skills with children and adultsSpecific skills Excellent num