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EA to the CFO & CIO & Interim People Officer

National Citizen Service Trust
Job LocationLondon
EducationNot Mentioned
SalaryCompetitive salary
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent, full-time

Job Description

Our Covid-19 Statement: "We understand that we are currently living and working in unprecedented times and that this may cause uncertainty. We are committed to our candidates recruitment and onboarding experience and want to update you on our revised approach. Our processes reflect a culture of embracing change, agility and putting our people first. This means the hiring (and potentially onboarding) for this role will be done completely remotely. We will work with our candidates to make this process as smooth and accessible as possible."Role Context:The remit of two of our senior leaders has expanded significantly over the past few months. As well as accountability for the key finance work at the Trust our CFO has responsibility for Commercial, Procurement, Strategy, and PMO. Another SLT member is split across two other key roles, Chief Information Officer and Chief People Officer, and both areas are working at pace as NCS reshapes itself for the post-COVID world. We are seeking a strong executive assistant to support the two SLT members as they focus on our mission to improve the life chances of young people.Key Responsibilities:

  • Inbox Management:
  • Compose correspondence, flagging emails, and picking up with various recipients where appropriate on behalf of CFO & CIO-CPO
  • Ensure the CFO & CIO-CPOs’ schedule is followed and respected; providing a "gatekeeper" and "gateway" role for access to the CEOs time (including managing advance briefings and agendas, as required)
  • Collating papers for all meetings and ensuring that key items and matters are flagged and any context provided to ensure CFO & CIO-CPO are fully briefed.
  • Keeping CFO & CIO-CPO informed of all arising matters, many of which are of a confidential nature, and take action where delegated authority has been given.
  • Attend meetings and take actions on behalf of CFO & CIO-CPO within delegated authority
  • Managing significant tasks and initiatives in support of the CFO & CIO-CPO where appropriate
  • Relationship management - acting as an ambassador for all CFO & CIO-CPO across the organisation and with external stakeholders including Board members.
  • Acting as the secretariat for various management meetings and follow up on key actions resulting
  • Actively support and participate in the NCS Governance structures
  • Being responsive with all /invoices/expenses/contracts/ad hoc requests on behalf of CFO/CIO-CPO when they come in
  • Organising all travel and expenses
  • Working closely with CFO/CIO-CPO’s direct reports and other EAs across the organisation
  • Directing work to appropriate staff across the Trust when the CFO & CIO-CPO
  • Supporting CFO & CIO-CPOetc with various competing priorities often with deadline pressures
  • Cover EAs’ in other parts of the organisation when absent
    • Core Competencies:
  • Influencing - uses different communication channels, develops reasoned arguments, establishes bonds with others
  • Adaptability - accepts the need for change, maintains a positive outlook, and projects credibility
  • Leading Self and Others - collaborates with others, analyses information to inform decisions seeks opportunities to develop
  • Solving Problems - identifies basic hypotheses, produces imaginative responses to problems, understands NCS’ strategic objectives
  • Delivering Results - understands standards and procedures, manages own workload effectively, will go beyond the normal scope of the job
    • Experience and qualifications:Essential
  • 3 years + experience supporting senior leaders or executives
  • Experience in internal and external communications
    • Desirable
  • Undergraduate degree
    • Further information:Offer type: This is a full time, permanent roleRemuneration: The salary for this role is competitive, dependent upon skills and experience.Location: This is a national-based role, but we are all currently working remotely. until further notice.Your personal data will always be treated in confidence. NCS Trust is an equal opportunities employer, embracing diversity and inclusion. At NCS we respect and value differences in people. All appointments are made on meritNCS is a disability confident committed employer - please contact us if you have any queries.We want our candidates to come across in their best light, if theres anything you want us to be aware of to help you do this during the recruitment process please let us know in a covering letter or make our recruitment team aware when they contact you. Required skills
  • Administrative
  • Internal Communications
  • Project Management
  • Executive Management
  • Project Coordination

    • Keyskills :
    Administrative Internal Communications Project Management Executive Management Project Codination

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