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Company Secretarial Assistant, Investment Trusts / Closed-end Funds

eFinancialCareers
Job LocationLondon
EducationNot Mentioned
SalaryCompetitive salary
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent , full-time

Job Description

Duties & Responsibilities:

  • Assist in the production of board papers ensuring they are properly collated and dispatched within agreed timescales
  • Source supporting information and drafting routine reports as required for inclusion in the Board papers
  • Make the necessary arrangements for Board meetings and general ad hoc meetings, e.g. room bookings, refreshments etc.
  • Support the production of the annual report and accounts, half yearly reports and interim management statements to shareholders of the investment trusts, including
  • Prepare mailing requirements and ordering of label data from various providers
  • Maintain the statutory records, registers and annual returns for the investment trusts including maintenance of the Diligent Entities database system
  • Submit returns to the Registrar of Companies
  • Share the responsibility for making all stock exchange(s) announcements e.g. daily net asset values, voting rights, dispensation, substantial shareholder, share buy-back, dividends, results, director’s dealings, (keeping director’s dealings up to date),etc. in accordance with agreed procedures
  • Circulate monthly portfolio valuations
  • Assist the Company Secretaries to ensure loan facility compliance certificates are signed off and dispatched within agreed timescales each month
  • Check the website entries for the trusts to ensure that investment trust client information is accurate and up to date
  • Maintain the filing system for the investment trust clients
  • Prepare agendas, letters and general correspondence as required
  • Assist with special ad hoc projects as directed by the Company Secretaries
  • Assist with ad hoc departmental matters
  • Liaise with appropriate external suppliers
  • Work closely with the other assistants in the team and provide cover as necessary.
  • Carry out other duties as assigned
The roles requires:
  • Good written and oral communication skills
  • Strong organisational skills and able to prioritise effectively
  • Strong attention to detail
  • Able to work as part of a team and prepared to share team structure responsibilities
  • Experience of Microsoft Office, Excel and Outlook is essential

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