Building Administrator

Job Description

Corps Security is the leading specialist security solutions provider and is one of the most respected companies in the UK market.Since our establishment in 1859, Corps Security has been committed to treating its people well, and this means we offer some of the most attractive pay and benefits in the industry and have some of the best staff retention levels.Job purpose: To take the lead and administer building operations and maintenance to provide a clean, safe and friendly office environment for all colleagues and visitors. The building administrator will co-ordinate supporting works through approved sub-contractors andsuppliers, manage the facilities budget and will also oversee the booking of meeting rooms, mail distribution and assist with various ad-hoc tasks.Role requirements:

• Critical eye for detail
• Friendly, calm and professional approach
• Ability to multi task
• Excellent Customer Service skills and courteous
• Strong administration skills
• IT Literate
• Service Focus Effective Communication
• Team Working
• Flexibility and Adaptability
• Previous Experience - FOH/Reception - Essential
• Ability to work in a systematic and methodical manner

Duties include:Building Management and Maintenance

• Diary management and managing meeting rooms within the building, including arranging refreshment for meeting and trainings
• Point of contact for neighbouring buildings and screen / field requests / queries
• Keeping reception and training rooms areas presentable, clean and tidy
• Assisting and supporting facilities and services, including weekly fire alarm tests
• Key lead and point of contact for facility and maintenance services
• Liaising and managing the outsource cleaning provider e.g. building checks, daily checks of the service and invoicing
• Liaising and managing with the contractors who are appointed for the building maintenance e.g. check on completed work, invoicing
• Arrangement of maintenance and engineer servicing via the approved contractors e.g. electric/plumbing/fabric repair/water dispensers/pest control and plant maintenance

Administrative Support

• Performing ad-hoc administration duties including managing the post and stationary requirements
• Directing and distributing mail to appropriate departments
• Keeping an electronic log of orders and deliveries
• Liaising with suppliers and service providers on ad hoc issues in respect of goods/services provided to the premises
• Raise and maintain records of purchase orders
• Receiving and dispatching deliveries i.e. couriers, franking and posting
• Arrangement of companys vehicle support / hire cars / service / MOT of DM Vehicles (Day Operation)

Customer Service

• Meet and greet all visitors upon arrival - maintain positive experience for all visitors
• Ensure all colleagues pre-book visitors to the building using the Envoy system, preserving the integrity and security of the building
• Assist and provide support with ad-hoc tasks as and when required

Company benefits:Corps Security also offers a range of industry leading benefits, including:

• 25 Days annual leave per annum (in addition to bank holidays)
• Company sick pay scheme
• Accrued Holiday
• Cycle to Work Scheme
• Access to high staff discounts & rewards scheme
• Access to private healthcare plans
• Excellent pension scheme
• Death in Service x3 salary
• Award winning training opportunity
• Recruitment bonus scheme
• New business lead scheme
• Employee assistance programme

Diversity is important to Corps Security, we believe that each individual has unique talents to contribute to the business. We believe that creating an inclusive environment in which individuals are valued is fundamental to our business success and we arecommitted to working towards achieving this.Corps Security adheres to the principles of Equal Employment Opportunities (EEO) benefits both the Company and its employees. EEO assists employees to develop to their full employment potential while the Company benefits from having a diverse and enthusiasticworkforce.Corps Security is committed to providing support to members of the armed forces, veterans and their families which is set out in the Armed Forces Community Covenant. Veterans are guaranteed an interview where their previous employer was the armed forcesand who meet the minimum requirements for the position.Under the current data protection legislation, we are required to notify you, as a candidate for employment with Corps Security, of certain information. Please go to our website www.corpssecurity.co.uk - career section and familiarise yourself with thePrivacy Notice (Recruitment). Please ensure you are happy with the content, before applying for one for our jobs.