Bookkeeper Finance Assistant Design Agency

Job Description

Bookkeeper/Finance Assistant Design Agency - London Bridge (Mon-Thur in the Office, Fridays WFH) Salary c.£35k p.a Full time Ref: VFR2685Our Client is an Independent Design Agency working with a fantastic roster of clients. This is a great opportunity to join the team.The Bookkeeper/Finance Assistant role will require you to accurately record all day-to-day financial transactions of their three (soon to be four) Agencies based in London, and internationally. Maintaining the financial records, includingpurchases, sales, expenses and payments.The opportunity will see you working closely with the Senior Management Accountant, FD and MD of the business:

• to create and analyse financial reports;
• to ensure compliance of statutory legal requirements;
• to process accounts payable and receivable;
• and to manage invoices and tax payments.

As Bookkeeper/Finance Assistant you will need to be proficient in QuickBooks (or similar accounting package) and Excel with an interest in investigating tech solutions to improve processes.Bookkeeper/Finance Assistant Responsibilities for all Agencies:

• Record day to day financial transactions and complete the posting process
• Ensure transactions are recorded timely and accurately in the supplier ledgers, customer ledgers and general ledger
• File and maintain records onto the Dropbox server
• Ownership of the groups accounts payable function to include: reviewing the AP assistants work and uploads onto Dext invoice scanning software. To ensure correct coding of costs to the general ledger, VAT categorisation and accurate descriptions and duedates
• Respond to all supplier queries and build strong relationships
• Prepare weekly payment runs for all agencies and ensure payment data is accurate and complete
• Review accounts receivable for completeness and accuracy
• Review accounts payable for completeness and accuracy and reconcile supplier statements where applicable
• Process credit cards and employee expense claims and suggest solutions and efficiencies to the process
• Regular reconciliations of bank accounts for all agencies, including multi-currencies and FX variances
• Post journal entries as required and upload back-up to accounting system
• Monthly reconciliation of group inter company postings and generate billing between agencies
• Generate reports for management review & other ad hoc as required
• Maintain the Client Billing Forecast Schedule
• Flag any unpaid client invoices and escalate overdue balances
• Maintain client project codes to enable teams to record time, issue client invoices and allocate costs accordingly
• Track freelance resource costs, track actuals against known and assist with providing data for forecasting purposes

Work with Senior Management Accountant, FD (and MD) to:

• ensure monthly close deadlines are adhered to, including finalised reports for review/discussion:
• Trial Balance
• Balance Sheet Reconciliations eg. AP, AR & Credit Card accounts
• Bank reconciliations
• Inter company reconciliations

• assist with monthly cashflow forecasts and working capital reporting
• prepare and submit monthly / quarterly VAT returns. Working with external advisors, ensure monthly reconciliations are prepared (tracking reporting differences)
• assist with preparing and submitting annual statutory reports
• involvement with the groups growth plans, to include assisting in the implementation of transactional processes for new ventures and suggestions for best practice

Bookkeeper/Finance Assistant Key skills Required:

• Personable as will be working in a creative and sociable environment, a proactive and motivated individual with an interest in the creative sector.
• Good communicator, someone who is keen to work in a friendly, dynamic team.
• Proven bookkeeping experience and accounts payable/receivable management & principles (2yrs+ in a similar role)
• Highly organised with strong attention to detail and ability to meet deadlines
• Experience with multi-currencies
• Managing a junior is desirable, but not essential
• Experience with cloud-based accounting systems and APIs desirable, particularly Quickbooks Online.
• Intermediate Excel Skills - SUMIFS, VLOOKUPS, Pivot Tables
• Studying or keen to study towards a professional accounting qualification such as CIMA, ACCA (a study package can be agreed after a certain term of service)

VisionFR is committed to encouraging equality, diversity and inclusion among our workforce and recruitment and eliminating unlawful discrimination.Due to the high level of applications being received if you do not hear from us within 5 working days, please assume your application has not been successful on this occasion, usually due to other candidates having more relevant sector exposure, qualificationsor required skills. We thank you for your interest.

Keyskills :
BookkeepingMicrosoft ExcelVATFinancial Transactions