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Assistant to Executive Director

Talent Finder
Job LocationLondon
EducationNot Mentioned
Salary£52,800 per annum
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent , full-time

Job Description

Assistant to Executive Director | London | Full Time | £4,400 per month before taxOur client is an intergovernmental body, set up in 1963 under the auspices of the United Nations, responsible for implementing the International Coffee Agreement (2007) to strengthen the global coffee sector and promote its sustainable development in economic,social, and environmental terms.Are you the right person for the job

  • Full secretarial qualifications complemented by a first university degree in administration or a relevant field or equivalent in academic preparation.
  • Good knowledge of the IT systems of the Organization (MS365, Excel, Word, PowerPoint)
  • Excellent command of the English language, oral and written, and a good knowledge of one, preferably two of the official languages of the Organization (Spanish, Portuguese and French).
  • Ability to deal with and make arrangements for visitors at all levels and to establish good working relations with staff and external contacts.
  • Ability to deal with matters of a confidential nature.
  • Flexibility regarding working hours and tasks to be performed and ability to work under pressure
What will your role look like
  • To play a key role in the efficient organization and functioning of the Office of the Executive Director
  • To draft, revise and as necessary edit and/or finalize lectures and presentations for the Executive Director, documents for governing bodies’ meetings and other meetings
  • As delegated, to liaise with representatives of Members and other key partners and stakeholders to ensure that background information material is obtained /provided so that the Executive Director and/or other senior staff are prepared for meetings, highlightingrelevant issues and/or drawing their attention to politically sensitive issues and those requiring immediate attention/action
  • To check correspondence submitted for the Executive Directors approval or signature, ensuring consistency, accuracy and compliance with in-house style and presentation, editing or returning such as appropriate
  • To convene internal and external meetings, prepare and circulate the agenda, attend meetings, and drafting minutes, compile and provide references and background information, as necessary; to provide support to the Executive Director with particular attentionto searching and obtaining references and background information on the spot, and following-up on actions to be taken and/or decisions to be implemented
  • To organize all aspects of official travel for the Executive Director and other staff as appropriate, namely visa, requesting and verifying briefing files and documents in a timely manner.
  • To organise all aspects of lunches, coffee/tea and receptions, including but not limited to a list of visitors in the office
  • Perform other related responsibilities, including the ED’s personal matters, replacing and/or backstopping for others within and outside the team
What’s next It’s easy! Click “APPLY” now! We can’t wait to hear from you!Talent Finder is an advertising agency. Once you have submitted your application it will be passed to the third-party Recruiter who is responsible for processing your application. This will include holding and sharing your personal data, our legal basisfor this is legitimate interest subject to your declared interest in a job. Our privacy policy can be found on our website and we can be contacted to confirm to whom your application has been forwarded to.

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