Assistant Procurement Manager - Indirect Services & Materials

Job Description

Founded by British makeup artist, Charlotte Tilbury MBE, in 2013, Charlotte Tilbury Beauty revolutionised the face of the global beauty industry by de-coding makeup application for every person, at any age, with an easy-to-use, easy-to-choose, easy-to-giftrange. Today, Charlotte Tilbury Beauty, continues to break records across countries, channels, and categories.We are looking for a dynamic individual who has appropriate procurement experience, to meet the needs of the key responsibilities, working within a fast-paced environment, ideally from within a digitally mature industry or heavy presence online retailer.The individual will have a global support remit in service sourcing and cost reduction across key categories.Key categories across digital include Marketing and Performance Marketing, SaaS tech. licensing, as well as more traditional cost categories. Project managing a number of ad-hoc support projects will be a key activity within the role.Taking a lead role in managing supplier performance meetings, plus monitoring and expediting performance improvements.The department will be expanding and evolving quickly over the coming 12-18 months. The expectation is that the candidate will be keen to develop within the role and enhance their responsibilities within a short period of time, taking on more cost initiativeprojects.Key responsibilities:

• Spend Mapping analysis of all indirect spend, providing Procurement Manager (PM) with analysis and cost saving opportunities.
• Managing ESG initiatives with suppliers, including Ecovadis audit and improvement management actions.
• Project managing implementation of incoming Source to Contract tool alongside the Procurement Excellence Manager. Management and updating of contract database including mapping renewal dates.
• Ad-hoc invoice reconciliation management versus rate cards.
• Work with tech operational teams mapping the current system architecture, and support PM and future strategy development.
• Work closely with Procurement Manager on digital and tech sourcing searches and quotation management.
• Provide full tender support to the procurement manager, including RFI/RFP as directed, including collation of responses and score carding with appropriate analysis provided.
• Management of indirect material related e-auctions. Working closely with operational stakeholder teams.
• Work closely with procurement manager to develop set of supplier KPI’s and monitoring of as part of supplier reviews and on quarterly basis.
• Organising QBR supplier reviews across key suppliers, including annual meeting plans. Responsible for chasing through improvement actions and KPI management.
• Administration management of indirect material/service related Source to Contract e-tool.
• Rebate management tracking and regular liaison with finance team to ensure accurate accruals and ready availability of audit information.
• Take ownership of cost initiative projects as directed by the Procurement Manager as part of their personal development plan, and in accordance with Procurement director expected annual savings targets.
• Work with PM’s to ensure Procurement/Legal action log is up to date.
• Set Up and deliver ongoing indirect material/services supply base credit monitoring and proactive feedback to Procurement team of any critical profile changes, using D&B tracker system.

Requirements COMPETENCY MUST HAVES:

• Learning Curve - Capability to quickly take on board and disseminate new data/info quickly and communicate to team effectively.
• Attention to Detail – Able to work at an extremely fast pace, without making unchecked errors across a wide range of projects at the same time.
• Conflicting Priorities - Ability to commit to and deliver against deadlines agreed, where there will be multiple priorities to consider and manage.
• Project Management skills – Must be conversant with both sourcing tenders/RFP processes and ideally with an eRFX environment.
• Commercial acumen - Role holder must be keen to develop their negotiation skills, and to develop strong relationships with their suppliers and stakeholders alike.
• Autonomy – Must be able to take responsibility for own resource time, prioritising work according to demands of the PM taking ownership of delivery, with minimal direct support.

EXPERIENCE EXPECTATIONS:

• Some knowledge of current supply market, relevant supplier capabilities and competitor activity.
• Previous procurement/purchasing experience within digitally mature industry or Cosmetic/Personal care online retailer.
• Proven project management experience track record a must have.
• Strong operational stakeholder relationship development and management.
• Must have digital/SaaS buying support background.
• Performance Management service sourcing background a distinct advantage
• Must be strong in data analysis, and have excel analytical expertise, including Vlookups, nested ‘if’ statements, pivot tables filters etc.
• Must be comfortable working with ambiguous and/or incomplete information.
• Use of ‘source to contract’ e-sourcing tools a must. Implementation support a distinct advantage.
• Some experience in formal Contract development would be a distinct advantage.

Charlotte Tilbury is a fast-paced and dynamic environment where nimble mindsets, striving to deliver the best and wanting to be part of a #dreamteam are key. Even though we have requirements our experience and background are just a guide, we still love towelcome applicants with more or less experience stated, provided necessary skills can be demonstrated. Even if you don’t tick all the boxes – Apply anyway! Benefits

• Generous staff discount
• Generous product gifting
• 25 days holiday plus bank holidays
• Hybrid & flexible
• Dog friendly office on Monday, Wednesdays and Fridays.
• Access to Tilbury Treats - discounts on everything from gym memberships to cinema tickets.
• Other fabulous benefits such as life assurance, birthdays off work and pension contribution.

At Charlotte Tilbury, our mission is to empower everybody in the world to be the most beautiful version of themselves. We support this by encouraging and hiring people with diverse backgrounds, voices, beliefs, and perspectives into our growing global workforce.By doing so, we better serve our communities, customers, employees - and the candidates that take part in our recruitment process. WE WOULD LOVE TO WELCOME YOU TO OUR DREAM TEAM…APPLY TODAY!