Artist Coordinator

Job Description

JOB DESCRIPTIONTitle:ArtistCoordinatorReportingto:Senior Management TeamSalaryrange:£25,725 - £30,450 dependentonexperienceBasis:Fulltime,Monday- Fridayhybrid andLondonofficebasedLocation:London:SomersetHouseClosingdate:21st January 2024About usThis is a truly unique opportunity to join an award-winning artist and project management agency at an exciting time of expansion.Innovation, expertise, and responsiveness have been the hallmarks of HarrisonParrott ever since its foundation in 1969 when Jasper Parrott and Terry Harrison pioneered a new approach to artist and project management. Today, that restless and challengingspirit is as strong as ever, shared across one of the most experienced teams in the business.We have more than 80 employees who speak a total of 11 European languages as well as Cantonese Japanese, Korean, Mandarin, and Russian. With offices in London, UK, Munich, Germany, Paris, France, and Madrid, Spain and Beijing we operate on a truly globalscale. While our main focus is classical music, we also work with other art forms, including performing arts, dance, opera and theatre, and have in-house boutique agencies, Polyarts, that manages artists from a wider range of music genres, and our home forcomposers, Birdsong Music Publishing.In October 2023 HarrisonParrott became an Employee Ownership Trust and after you have been employed for 12 months including having successfully passed your probation, you will automatically become a beneficiary of this Trust.Job purposeYou will be a highly effective and efficient administrator able to ensure accurate, timely and detailed planning and delivery of international engagements (concerts, touring and recording activities) for a select number of HarrisonParrott artists (Conductorsand Instrumentalists).Always ensuring exceptional service consistency and personal assistance to artists, anticipating needs,addressing concerns, and resolving issues as and when they arise in a professional, confident, and efficient manner.Key relationshipsArtist Coordinators,Associate Artist Managers, Artist Managers, Associate Directors, Directors, the Marketing team,and the Finance team.KeyaccountabilitiesArtistadministration

• Maintain the computer diary of each artist and finalise details of each engagement.
• Collate and complete/update recording of information on dates, venues, fees, times of rehearsals and concerts.
• Co-ordinate rehearsal orders,calltimes,meetings with conductors.
• Check repertoire details including versions/editions,language,string strengths and instrumentation.
• Decide requirements for work permits and/or visas and make applications where necessary.
• Decide detailed requirements for piano, page turner, piano tuning, complimentary tickets, dress requirements, interviews/press activities etc necessary to the engagement and make suitable arrangements.
• Arrange artists national and international travel and accommodation, check final issue of tickets,arrange any necessary local transport, such as collection from airport, transfers between hotel andvenue.
• Finalise all details relating to the timing and running order of each engagement and provide final detailed schedule (including travel/accommodation information as relevant) to theartist.

Contracts

• Check contract terms, ensure fee negotiations are finalised, process and manage the issuing and finalisation of contracts.
• Assist in the administration of contracts which are non-specific to engagements, such as recordingand TV contracts,music directorships.

Financial administration

• Ensure financial information on artist diary system is maintained (including amounts to be charged to promoter for travel and accommodation) and outstanding fee negotiations followed up on a timelybasis.
• Review promoter invoices and monthly commission statements to ensure correct and complete.
• Liaise with promoters and HP accounts department regarding Social Security payments, tax waiversand withholding tax arrangements.
• Process incoming royalty statements and othercorrespondence relating to incoming monies.
• Keep track of and ensure timely payment of artists fees, and check deductions of tax, socialsecurity etc. by promoters.
• Assist artists in completion of tax returns by supplying comprehensive and complete details, liaison with accountants etc.

Pressand PR

• Assess and present reviews of recordings and performances, obtaining foreign reviews where relevant.
• Identify and submit to the Marketing team copy for company website news, including the weeklynews.
• Maintain (as directed) biographies, discographies, and repertoire lists, ensure updated on web siteand otherwise distributed as required and reproduced accurately by promoters.
• Maintain files containing artists photographs and other pressmaterial.
• Order promotional recordings and distribute as required.
• Generally ,assist in preparation and distribution of sales material.

General

• Assist in maintaining relationship with artist, including attending rehearsals and performances as required and through regular written and telephone communication with artist.
• Collate and formulate reports and schedules for record companies etc.

We are an equal opportunity employer and value diversity.We welcome applicants from all backgrounds.Please refer to the careers section of the HarrisonParrott website for full details and to apply for this role. A full job description, application form and equal opportunities form can be downloaded from the careers section of the HarrisonParrott website