Accountant

Job Description

Accounting Consultant | London | Full Time | GBP £43,000GBP £57,000 (Before Tax)Our client is an intergovernmental body, set up in 1963 under the auspices of the United Nations, responsible for implementing the International Coffee Agreement (2007) to strengthen the global coffee sector and promote its sustainable development in economic,social, and environmental terms.You will be responsible to the Head of Finance and Administration and within the framework of the delegated authority, the incumbent has first-line responsibility for the various aspects of accounts and budget management; payrolls; Provident Fund calculationsand accounts; and, within the delegated authority, liaising with bankers and auditors.Are you the right person for the job

• At least a university degree in accounting, business administration and/or IT with relevant academic qualification (ACA, ACCA, CIMA or USCPA)
• At least 5 years of international working experience in the field.
• Excellent command of the English language, oral and written
• A working knowledge of at least one of the other official languages of the organisation (Spanish, French and Portuguese) is desirable
• An experience in implementing accounting/financial reporting software to customise with needs

What will your role look like

• Receiving, reviewing, and obtaining authorisation of all purchase invoices; conducting weekly and monthly validation of ledger postings in the accounting system after a thorough review of payment vouchers to ensure accuracy for approval by the Head of Financeand Administration validity and rigorous recording of transactions through Accounts payable and receivable modules and manual journal entries by ensuring the related general ledger accounts being reconciled every month
• Organise purchase orders requested by staff by ensuring proper approval by the direct supervisor, Head of Finance and Administration and/or the Executive Director
• Independently dealing with procurement activities from researching and contacting suppliers and service providers; negotiating pricing; preparing purchase orders; budget checks; ensuring satisfactory receipt of goods and services ordered and the relatedcontracts duration and expiration or renewal, dealing with discrepancies, as required
• Conducting monthly bank reconciliations, checking statements against reconciliations, ledgers and PayPal Accounts. Reconciling general ledger accounts on a regular basis by reviewing transactions from the organizations chart of accounts
• Organising staff, interpreters, speakers, and others travel arrangements, air and train fares, hotels, cash advances, etc., as well as the preparation and reimbursement of all travel expenses claims according to ICSC travel claim guidelines; processingpayment of interpreters contracts, and regularly updating management on travel budgets.
• Preparing itemized reclaims: VAT, Air Passenger Duty, Insurance Tax, Climate Change Levy, etc.; independently for submission to the host government, liaising and completing relevant official paperwork for FCO and Local Government, and reconcilingthe outstanding balances, the claimed amounts and the refunded amounts periodically
• Preparing and updating the annual contributions schedules, including reconciling sales ledger member contribution accounts, and informing the Administration Officer of all member contributions received in order for the receipt of contribution letters tobe prepared
• Monthly payments for contractors such as outside service consultants, interpreters, and translators, including calculation and reconciliation of translators annual adjustments by ensuring the payments are in line with approved contracts.
• Providing support for the organisation of meetings held in the UK as required and collaborating with the Administrative Officer regarding interpreters contracts.
• Preparing monthly and annual Trust Fund accounts and other accounts for approval by the Head of Finance and Administration, through ongoing review and reconciliation
• Preparing periodic financial and budget status reports by monitoring all balance sheets to endure accuracy.
• Performing ad-hoc tasks assigned by the Head of Finance and Administration, including accounting related IT software development and replacing and/or backstopping for others within and outside the section, as required

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