Office Facilities and Administration Coordinator

Job Description

THE OPPORTUNITY: Macildowie are currently recruiting for a Facilities Manager working for a business based in Leicester. An exciting and challenging role reporting directly to the HR & Facilities Manager, the positioninvolves assisting in the day-to-day running of the head office. This includes developing newinitiatives and ensuring departmental KPIs are achieved.This is a full time permanent position. THE ROLE & YOUR RESPONSIBILITIES: Ensure that the building is opened and closed at the appropriate hours of theday, enabling staff to begin work at their stated times.Ensure all calls to the company switchboard are answeredEnsure that all visitors are greeted and dealt with promptly.Open and distribute the post each day and manage all deliveries to the office.Management of bookings of meeting rooms.Management of meeting rooms with regards to set up and clearance.Weekly parking rota compilation to strict deadlines.Liaising with all contractors associated with the office, e.g. cleaners,maintenance personnelLiaising with all utility providers associated with the office.Ensuring that stationery is well stocked and controlledAssist with the administration of HR records for sickness and absenceCompany secretarial maintain the Society share register and ensure sharecertificates are produced in a timely manner to enable signature at BoardmeetingsManagement Board organize hotel bookings and catering for meetings,including the Management Board Committees and Annual General MeetingsHealth & Safety ensure the Societyoffice is a safe environmentCompany Vehicles collate monthly mileage records for all Company vehiclesDriving licence checks arrange checks on an annual basisData compilation for ESG utilizing portal to compile information required to measurethe Society carbon footprintTo provide secretarial and general support to the CEO & directors as requiredTo provide support to the Senior Management team as requiredTo provide any other duties deemed appropriate to effectively fulfil the roleTo become a trained first aider for the businessEXPERIENCE SOUGHT IN THE SUCCESSFUL CANDIDATE: Self-motivated to operate with limited supervision in a disciplined and organised wayMust have a professional attitudeAbility to able to delegate, manage and motivate your teamMust have the ability to organise and prioritise to meet strict deadlinesMust possess a can-do attitude to workMust be persistent and thoroughMust be proactive and quick thinkingCapable of working under pressure to meet necessary deadlinesWillingness to accept constructive criticism and handle pressure in a professional mannerMust have ambition, desire and commitment to succeedMultitask management of initiatives and activities both personal and teamPlease put your home postcode on your CV when applying. Our recruitment tech uses this to make sure your CV is reviewed by the relevant consultant, for the relevant job(s), in the relevant geography.Macildowie are a recruitment business working on behalf of a client to recruit this role. Your personal data may be forwarded to that client company as part of the application process.If you would like information on how we will process your data please go to our website (macildowie.com) and view our fair processing notices which are located at the bottom of the page under privacy policies. Within the fair processing notice for Candidatesthere is guidance on how to amend your contact preferences or exercise your rights relating to personal data. We cant provide direct links as email address and website urls within our job adverts are removed by some of the websites on which we advertise.Macildowie is a specialist recruitment consultancy with a rich history of enhancing the careers of professionals across the Midlands and the Northern Home Counties. We have an unrivalled understanding of the local market place and recruit for the majorityof the regions premier employers. To search for all of our live jobs please visit us at macildowie.com.