HR & Facilities Administrator

Job Description

Fantastic Opportunity! I’m recruiting for a HR & Office Facilities Administrator to join an excellent company. This is an exciting and challenging role, which involves assisting in the day-to-day running of the head office. Which includesdeveloping new initiatives and ensuring departmental KPI’s are achieved. This is a full-time, office-based role, based on the outskirts of Leicester.The Key Responsibilities:

• Responsibility for the building being opened and closed at the appropriate hours of the day
• Ensure all calls to the company switchboard are answered promptly & handled appropriately
• Meet and greet all visitors and manage accordingly
• Open and distribute the post daily and manage all office deliveries
• Management of bookings of meeting rooms, as well as setting up and clearing afterwards
• Weekly parking rota compilation to strict deadlines
• Liaising with all contractors associated with the office, e.g. cleaners, maintenance personnel
• Liaising with all utility providers associated with the office
• Ensuring that stationery is well stocked and controlled
• Assist with the administration of HR records for sickness and absence
• Company secretarial: maintain the Society’s share register and ensure share certificates are produced in a timely manner to enable signature at Board Meetings
• Management Board: organise hotel bookings and catering for meetings, including the Management Board Committees and Annual General Meetings
• Health & Safety: ensure the Society’s office is a safe environment
• Company Vehicles: collate monthly mileage records, along with annual driving licence checks
• Data compilation for ESG: compile information to measure the Society’s carbon footprint
• Provide secretarial & general support to the CEO & directors and Senior Management Team
• To provide any other duties deemed appropriate to effectively fulfil the role
• Become a trained first aider for the business

Candidate Requirements:

• Educated to a good standard of numeracy and literacy, with excellent verbal and written skills
• Highly IT literate. In particular: Word, Excel and PowerPoint
• Possess a high level of attention to detail and accuracy
• Motivated self-starter, who is resourceful and goal oriented
• Effective time management with good organisational skills
• Happy to attend meetings as required and provide a positive contribution
• Must have a professional attitude and be Customer focussed
• Positive mindset with the openness to change
• Excellent interpersonal skills and the ability to work effectively as part of a greater team
• Flexibility and willingness to work outside contracted hours if required
• To fulfil all company objectives to a satisfactory conclusion
• Self-motivated to operate with limited supervision in a disciplined and organised way
• Ability to delegate, manage and motivate the wider team
• Possess a can-do attitude to work, with the ability to think quickly and be proactive
• Capable of working under pressure to meet necessary deadlines
• Multitask management of initiatives and activities both personal and team

Full-time office-based position, 8:30 - 5:00pm, Monday to Friday.Salary: £24,000

• Company secretarial: maintain the Society’s share register and ensure share certificates are produced in a timely manner to enable signature at Board Meetings
• Management Board: organise hotel bookings and catering for meetings, including the Management Board Committees and Annual General Meetings
• Health & Safety: ensure the Society’s office is a safe environment
• Company Vehicles: collate monthly mileage records, along with annual driving licence checks
• Data compilation for ESG: compile information to measure the Society’s carbon footprint
• Provide secretarial & general support to the CEO & directors and Senior Management Team
• To provide any other duties deemed appropriate to effectively fulfil the role
• Become a trained first aider for the business

Candidate Requirements:

• Educated to a good standard of numeracy and literacy, with excellent verbal and written skills
• Highly IT literate. In particular: Word, Excel and PowerPoint
• Possess a high level of attention to detail and accuracy
• Motivated self-starter, who is resourceful and goal oriented
• Effective time management with good organisational skills
• Happy to attend meetings as required and provide a positive contribution
• Must have a professional attitude and be Customer focussed
• Positive mindset with the openness to change
• Excellent interpersonal skills and the ability to work effectively as part of a greater team
• Flexibility and willingness to work outside contracted hours if required
• To fulfil all company objectives to a satisfactory conclusion
• Self-motivated to operate with limited supervision in a disciplined and organised way
• Ability to delegate, manage and motivate the wider team
• Possess a can-do attitude to work, with the ability to think quickly and be proactive
• Capable of working under pressure to meet necessary deadlines
• Multitask management of initiatives and activities both personal and team

Full-time office-based position, 8:30 - 5:00pm, Monday to Friday.Salary: £24,000

Keyskills :
Administrative SupportOffice SupportHotel BookingReceptionist Dutiesmaintaining office systems